Add-ins for Outlook that Transform the Email Experience

By |2022-05-02T02:46:35-04:00April 6th, 2022|Email Management Tips, Microsoft 365|

Outlook offers a rich selection of features to help individuals and teams communicate and collaborate more efficiently. And Microsoft extends those benefits by partnering with other leading companies to enable users to tailor email to fit their work style. Make your email work for you with some of these powerful add-ins for Outlook. Several of the following add-ins are available at no cost. Others offer a free version, as well as the option to purchase a paid plan with additional features. Take the free version for a spin first. Collaborate with Ease Outlook already operates seamlessly with OneDrive for document

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Microsoft 365 for Law Firms Improves Client Relationships and Powers Office Productivity

By |2022-03-14T10:06:25-04:00February 23rd, 2022|Microsoft 365|

For decades, Microsoft Office products have dominated the business community. For instance, millions of organizations globally depend on Microsoft Word, Excel, and PowerPoint for day-to-day productivity. However, many attorneys might be surprised to realize the extent of the benefits offered by Microsoft 365 for law firms. These benefits extend far beyond simple word processing. For instance, SharePoint and OneDrive deliver flexible options for document storage and management. Attorneys can access and collaborate on documents from anywhere, at any time. And as a subscription-based service, Microsoft 365 scales easily, so it fits any size firm. Explore the following additional ways Microsoft

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Choose the Right Time for GroupWise to Microsoft 365 Migration

By |2022-02-21T13:55:05-05:00February 16th, 2022|Email Migration, Microsoft 365, Office 365 and Migration|

While GroupWise users have loved the messaging and collaboration platform since the 1980s, most organizations understand that moving to a more integrated environment is inevitable. Modern collaboration solutions offer more agile solutions built specifically for today’s hybrid work environment. Understanding the factors involved will help organizations determine the right time for a GroupWise to Microsoft 365 migration. GroupWise eDiscovery Limitations In an increasingly litigious environment, organizations must demonstrate the ability to respond quickly to eDiscovery requests. However, the GroupWise structure, which hasn’t changed much since the 1980’s, presents significant challenges to eDiscovery. Organizations must decide between accepting fines for non-compliance

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Office Mobile: Voice Notes with Real-time Transcription Enhance Work Productivity

By |2022-01-13T12:10:05-05:00December 21st, 2021|Microsoft 365, Office 365 and Migration, Technology|

The concept of an office and office hours has changed dramatically in recent years, with many organizations embracing remote work. Many workers carry their offices in their pockets. They dictate memos on the subway, record inspiration in the taxi and conduct interviews on the sidewalk. Microsoft has just made that process easier with Office Mobile Voice Notes. Released in an Office Insider build earlier this year, Voice Notes goes beyond simply recording a voice memo. With the new Voice Notes, users gain real-time transcription, synced text highlighting for reviewing notes and the ability to share voice notes. Additionally, for Microsoft

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Microsoft Loop Smooths Collaboration in the Hybrid Workplace

By |2021-12-06T05:49:21-05:00November 24th, 2021|Microsoft 365, Office 365 and Migration, Technology|

At its annual Ignite conference on November 2, Microsoft announced a new productivity app called Microsoft Loop. With Loop, users create and collaborate on independent blocks of content. By breaking free of the traditional boundaries between applications, this new tool facilitates fluid collaboration in the hybrid workplace. For example, a user can create a table for brainstorming project ideas, sharing the table with various team members through Teams chat or email. Multiple users can edit the table simultaneously, and changes sync automatically, regardless of where users view and edit the table. Productivity Benefits Power Teamwork Because Loop components live independent

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Proactive Microsoft 365 Governance Balances Productivity and Control

By |2022-02-17T15:08:01-05:00November 3rd, 2021|Information Governance and Management, Microsoft 365|

For thousands of organizations globally, Microsoft 365 has become almost indispensable, powering collaboration and supporting workloads in the cloud. The constantly improving technology drives productivity and opens opportunities. At the same time, increasingly complex tools require proactive Microsoft 365 governance to achieve optimal results. For instance, Microsoft Teams offers rich features to enhance communication and power remote work. However, navigating the management of regular and private channels, as well as policies for file retention and sharing, requires careful planning. Successful organizations take the time to understand the challenges and tools and create strategies to support business needs. Balancing Productivity with

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Microsoft 365 Groups Tips to Boost Collaboration with Shared Services

By |2021-10-25T05:38:50-04:00October 6th, 2021|Office 365 and Migration|

The Groups feature in Microsoft 365 streamlines collaboration, facilitating teamwork across the company. Understanding some basic concepts will allow organizations get the most out of this powerful solution. Start with these essential Microsoft 365 Groups tips. Advantages of Microsoft Groups First, a quick Microsoft 365 Groups primer. You will not find Groups on a list of Microsoft 365 apps, and it does not replace Microsoft Teams. Instead, think of Groups as a membership service built on Azure Active Directory (AAD). In fact, anyone who has created a SharePoint site collection or a new group in Outlook has created a Microsoft

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Regular Data Backup in Microsoft 365 Ensures Business Continuity

By |2022-01-28T09:07:59-05:00September 22nd, 2021|Cyber-Security, Data Compliance, Office 365 and Migration|

Business continuity experts have long emphasized the need for regular backups. With backups, organizations can more smoothly navigate disasters and cyber threats, prevent data loss, and strengthen regulatory compliance. While cloud migration changes the environment, data backup in Microsoft 365 proves essential for business success. Causes of Data Loss Cloud computing delivers anytime/anywhere access to data. Even if a disaster destroys the office, employees can still access critical data from remote locations. However, data loss presents a significant risk, even in the cloud. For instance, the most common cause of data loss involves employees accidentally deleting critical information. Likewise, an

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5 Microsoft 365 Migration Tips Guaranteed to Ease Migration Pain

By |2022-01-28T09:06:16-05:00September 15th, 2021|Email Migration, Office 365 and Migration|

Organizations can tell horror stories about failed cloud migrations. In worst case scenarios, users come to the office on Monday morning, only to find email inaccessible. Unexpected complications can result in delays or lost data. However, with careful planning, migrations can run smoothly. These Microsoft 365 migration tips will set you on the right path. Start with Robust Discovery The first stage of a successful migration involves a thorough discovery process. Begin by locating and cataloging data, from mailboxes to documents. For GroupWise migrations, this will also include personal archives. Understanding the amount and types of data to be migrated

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5 Nifty Time-Saving Microsoft 365 Tips

By |2023-03-17T13:27:09-04:00September 8th, 2021|Email Management Tips, Office 365 and Migration|

The productivity experts at Microsoft know firsthand the need to constantly work smarter and more efficiently. To that end, they continually work to build productivity features into their products and improve existing options. Check out these time-saving Microsoft 365 tips. You may even discover a few gems you never knew existed. 1. Share Documents Quickly (Office) Microsoft allows users to share documents without leaving the app. If the document has been saved to OneDrive, you can send either a link or a copy. When sending a link, Share includes the option to add an expiration date and password. And when

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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