Email Migration Risks
Your organization has decided to move to another email system with the promise of increased productivity, but you’re concerned. Whether migrating from GroupWise or another legacy system to Exchange or Microsoft 365 (former Office 365), every email migration involves risk.
No one wants to arrive at work the morning after migration to discover that their data has been lost or is hard to find.
Expert oversight and assistance in the email migration process can mean the difference between a successful migration and a failure that proves costly in terms of lost productivity, lost data and a significant budget hit from an expensive recovery.
How to Lead a Successful Email Migration
Preparation is the key to a smooth migration with minimal email migration risk. Conducting a thorough analysis well in advance provides a clear picture of how the migration will proceed and the result.
To start, you need to determine the technology and the budget. A well thought out, detailed plan that demonstrates you’ve considered all the challenges your users might face when they encounter a new email platform comes next.
End users expect the new email system to feel like the old one. Their experience with the new system qualifies the success of the migration.
A detailed up-front analysis of the original system minimizes surprise and helps to ensure a seamless transition.
How to Lead a Successful Email Migration
Preparation is the key to a smooth migration with minimal email migration risk. Conducting a thorough analysis well in advance provides a clear picture of how the migration will proceed and the result.
To start, you need to determine the technology and the budget. A well thought out, detailed plan that demonstrates you’ve considered all the challenges your users might face when they encounter a new email platform comes next.
End users expect the new email system to feel like the old one. Their experience with the new system qualifies the success of the migration.
A detailed up-front analysis of the original system minimizes surprise and helps to ensure a seamless transition.
With the right Team in place…
Faster and Seamless communication
More Security and Compliance for your Business
Collaborate with your Team anywhere anytime
With many migration choices…
Some migration solutions entice clients by advertising a FREE email migration service to get them onto their platform. Cloud-based migration tools also attract attention.
- Should I save money and try a free service?
- How do I choose between the many options offered?
- Do they include everything I’ll need for a complete and successful migration?
- Who is going to explain what I don’t understand?
- What happens if things don’t go as expected and I need support?
- Can I afford to lose data or disrupt users?
Given these challenges, take the time to identify your allies in the transition and who will best support a painless email migration that results in a lower overall cost.
With many Migration choices…
Some migration solutions entice clients by advertising a FREE email migration service to get them onto their platform. Cloud-based migration tools also attract attention.
- Should I save money and try a free service?
- How do I choose between the many options offered?
- Do they include everything I’ll need for a complete and successful migration?
- Who is going to explain what I don’t understand?
- What happens if things don’t go as expected and I need support?
- Can I afford to lose data or disrupt users?
Given these challenges, take the time to identify your allies in the transition and who will best support a painless email migration that results in a lower overall cost.
Migration Solutions
The Email Migration Process
Knowing what to expect from the email migration process will help you prepare more effectively and avoid common hiccups in the process.
There is no such thing as a 100 percent migration. However, with adequate preparation, clear communication and a professional-grade archiving solution, you’ll have everything needed to achieve a smooth transition and ensure future compliance.
You want your email migration to be successful, like the thousands of smooth email migrations experienced by Messaging Architects’ customers. Understanding what to expect leads to informed decisions and a successful migration.
Throughout the email migration process, we address questions and concerns and provide migration support. When problems occur, we marshal a team to identify and solve issues one by one, looking outside the box for workable solutions to complex issues.
1. Planning Phase – We discuss the project details and examine the expected risks and impacts. We perform a thorough system review to help you determine which data needs to be transferred, such as address books, distribution lists and so forth.
2. Email Repository – Before you cut over to the new system, we build a repository of your emails and attachments. This application-independent archive reduces the risk of data loss and allows for eDiscovery requests during a migration.
3. Email Policies – Once we transfer your historical data to the repository, we help you set email migration and archiving policies.
4. Communication plan for end users – To minimize the impact on end users, we have prepared email templates to send throughout the process to set expectations.
5. Cut-over – Typically, the final migration step occurs over a weekend, requiring a few hours of email downtime. Because most of the data transfer happens in the background prior to cut-over, most users will experience little or no disruption of their work.
The Email Migration Process
Knowing what to expect from the email migration process will help you prepare more effectively and avoid common hiccups in the process.
There is no such thing as a 100 percent migration. However, with adequate preparation, clear communication and a professional-grade archiving solution, you’ll have everything needed to achieve a smooth transition and ensure future compliance.
You want your email migration to be successful, like the thousands of smooth email migrations experienced by Messaging Architects’ customers. Understanding what to expect leads to informed decisions and a successful migration.
Throughout the email migration process, we address questions and concerns and provide migration support. When problems occur, we marshal a team to identify and solve issues one by one, looking outside the box for workable solutions to complex issues.
1. Planning Phase – We discuss the project details and examine the expected risks and impacts. We perform a thorough system review to help you determine which data needs to be transferred, such as address books, distribution lists and so forth.
2. Email Repository – Before you cut over to the new system, we build a repository of your emails and attachments. This application-independent archive reduces the risk of data loss and allows for eDiscovery requests during a migration.
3. Email Policies – Once we transfer your historical data to the repository, we help you set email migration and archiving policies.
4. Communication plan for end users – To minimize the impact on end users, we have prepared email templates to send throughout the process to set expectations.
5. Cut-over – Typically, the final migration step occurs over a weekend, requiring a few hours of email downtime. Because most of the data transfer happens in the background prior to cut-over, most users will experience little or no disruption of their work.
Tap into Existing Expertise
The team of experts at Messaging Architects brings decades of experience in effective information governance consulting and information governance solutions. Contact us today to explore solutions and to begin developing comprehensive strategies for data and records management and information security.
One of the Best Email Migration Teams on the Planet
At Messaging Architects, we bring 50+ collective years of experience in email migrations from GroupWise to Microsoft 365 and other platforms such as Exchange and Gmail. We address every migration, whether 100 users or 100,000 users, with the same diligence and attention to detail.
Our experienced and dedicated team of consultants walk you through the migration from start to finish. We provide guidance and status updates, ensuring that consistency and predictability is maintained from start to finish. With careful planning, advance preparation and the right migration partner, email migration risk is minimized.
Let professionals handle your Migration!
One of the Best Email Migration Teams on the Planet
At Messaging Architects, together with eMazzanti, we bring 50+ collective years of experience in email migrations from GroupWise to Microsoft 365 and other platforms such as Exchange and Gmail. We address every migration, whether 100 users or 100,000 users, with the same diligence and attention to detail.
Our experienced and dedicated team of consultants walk you through the migration from start to finish. We provide guidance and status updates, ensuring that consistency and predictability is maintained from start to finish. With careful planning, advance preparation and the right migration partner, email migration risk is minimized.