4 Ways to Improve Business Operations with a DMS

By |2024-06-12T20:08:57-04:00June 12th, 2024|article, Blog Archive, Information Governance and Management|

Runaway data or data-powered business growth? Data-driven decisions take businesses to the next level. At the same time, mismanaged data can become a dangerous liability. The right document management system (DMS) can make all the difference. Explore several key ways to improve business operations with a DMS. As companies become inundated with documents, managing the deluge of information quickly becomes a business priority. Lacking a structured approach to document management, information quickly gets lost. Employees waste time looking for documents or re-creating them. And sensitive data falls out of sight, left vulnerable to unauthorized access. With a DMS, organizations gain

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Compelling Reasons Why Companies Switch to Office 365 from Google Workspace

By |2024-06-10T18:02:43-04:00June 5th, 2024|article, Blog Archive, Cloud Migration, Office 365 and Migration|

While Microsoft and Google roughly split the office suite marketplace, a growing trend shows Google users migrating to Microsoft. Organizations considering migration should carefully consider specific business requirements. But understanding some primary reasons companies switch to Office 365 from Google Workspace offers a good starting point. For example, Microsoft often proves advantageous for larger organizations with complex needs. Likewise, rapidly growing businesses require a productivity suite that can grow right along with the company. Familiarity also plays a key role. This makes Microsoft the clear choice for organizations that cater to a user base already familiar with Microsoft applications. Consider

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Best Proven Methods to Repair PST Files in Microsoft Outlook

By |2024-05-29T15:03:01-04:00May 29th, 2024|article, Blog Archive, Email Management Tips|

Millions of individuals and businesses around the world depend on Microsoft Outlook as a core business tool. Consequently, when the email system fails to perform as expected, productivity drops. One of the most common problems Outlook users experience involves corrupted PST files. Thus, understanding the best proven methods to repair PST files becomes vital. PST (personal storage table) refers to a file format that Microsoft Outlook uses to store certain types of data locally.  This data can include information such as email messages, contacts, calendar events, and tasks. PST files allow you to use this information even when you work

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How to Develop a Strategy to Manage Legacy Data and Improve Data Value

By |2024-06-10T18:02:12-04:00May 22nd, 2024|article, Blog Archive, Information Governance and Management|

Every organization holds legacy data trapped in obsolete formats or systems. This introduces compatibility issues and security concerns. However, regulatory requirements often mandate retention of legacy data, and much of the information may still carry value. Data teams must develop a strategy to manage legacy data and thus keep it secure, compliant, and accessible. Trapped in obsolete formats and archaic systems, legacy data presents a multifaceted challenge. Important information may become inaccessible, resulting in knowledge gaps and reduced efficiency. Also, maintaining legacy data can prove difficult and costly. Finally, lack of visibility and proper security opens the door for data

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Your Business Checklist for SOX 404 Compliance: A Guide for Information Technology Leaders

By |2024-05-24T17:02:25-04:00May 15th, 2024|article, Cyber-Security, Data Compliance|

The Sarbanes-Oxley Act (SOX) of 2002 applies to all publicly traded companies and mandates strict controls around financial data. Section 404 of SOX can prove particularly complex, and in today’s digital landscape, addressing these requirements necessitates substantial IT involvement. This business checklist for SOX 404 compliance will help ease the process. SOX requires that companies establish internal controls over financial reporting (ICFR). However, it stops short of outlining specific practices. Thus, several frameworks have emerged over time to help companies organize their compliance efforts. These frameworks tend to include several key elements of particular importance to IT efforts: Risk assessment

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Top 5 Questions to Ask a Prospective eDiscovery Vendor

By |2024-05-13T15:00:07-04:00May 1st, 2024|article, eDiscovery|

In today’s data-driven world, litigation often hinges on electronically stored information (ESI). The choice of an eDiscovery vendor is critical, as it can significantly impact the efficiency, cost, and outcome of legal proceedings. These questions to ask a prospective eDiscovery vendor will help to ensure you make an informed decision. Before embarking on the selection process, take time to understand your organization’s eDiscovery needs. Consider the volume of data, the types of cases you handle, and the capabilities you have in-house. Once you have developed a picture of your data environment and your business needs around eDiscovery, take time to

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Ouch-proof Data Migration Plan: Ensuring Security and Data Integrity

By |2024-05-13T15:00:20-04:00April 24th, 2024|article, Blog Archive, Email Migration, Office 365 and Migration|

Migrating to Microsoft 365, consolidating data centers, and upgrading systems all have the potential to drive efficiency and strengthen collaboration. But the migration process may also involve risks to essential business data. Take control of this critical element of your data migration plan: ensuring security and data integrity. Migrations do increase the risk that data will become corrupted, lost, or vulnerable to unauthorized access. However, with careful planning and the right tools, organizations can proceed with confidence. Following best practices before, during, and after migration mitigates risks and helps to ensure a successful migration. Know the Risks Moving data from

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5 Important Ways GDPR-compliant Software Helps US Businesses

By |2024-04-22T16:09:45-04:00April 17th, 2024|article, Blog Archive, Data Compliance|

For the average US company, GDPR may seem half a world away and irrelevant. However, this “shot heard round the world” introduced an era of data privacy with far-reaching implications. Whether or not your business targets European Union (EU) residents, GDPR-compliant software helps US businesses in several unexpected ways. GDPR-compliant software addresses key areas that include the following: Data protection principles – Software solutions should have a specific purpose for the data they collect. They should collect only necessary data and use the data solely for the stated purpose, removing it when no longer needed. User rights – The software

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5 Reasons You Should Migrate Your Exchange Mailbox to Office 365

By |2024-04-22T16:10:11-04:00April 10th, 2024|article, Blog Archive, Cloud Migration, Email Migration|

Cloud computing promises greater flexibility and accessibility for companies looking to stay competitive, support remote work, and drive innovation. However, some organizations hesitate to make the switch, citing concerns about security and migration complexity. Consider several compelling reasons to migrate your Exchange mailbox to Office 365. 1. Improved Collaboration and User Experience Office 365 delivers a suite of integrated productivity tools designed to facilitate seamless collaboration from any location, at any time. With an increasing business dependence on remote work, this flexibility proves critical in driving efficiency and creativity. And tools like Microsoft Teams break down barriers by strengthening real-time

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Ensuring Success After a Cloud Migration: Your Guide to a Long-term Plan

By |2024-04-05T16:26:55-04:00April 3rd, 2024|article, Blog Archive, Cloud Migration, Office 365 and Migration|

Cloud migration marks a significant step for any organization looking to improve efficiency, scalability, and innovation. However, the journey does not end at “go live.” Post-migration challenges can hinder progress. Consider these important tips for life after a cloud migration: your guide to a long-term plan. Transitioning to the cloud makes good business sense. For instance, moving to Microsoft 365 and a Teams environment turbo-charges collaboration. And the cloud delivers essential flexibility and scalability to quickly accommodate fluctuations in demand. However, the cloud involves a completely new operating environment, with significant changes for both end users and IT personnel. Cloud

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