The Importance of AI in Modern Records Management

By |2024-10-16T18:22:53-04:00October 16th, 2024|AI, article, Blog Archive, Information Governance and Management|

The use of artificial intelligence in businesses has been on the rise. In fact, according to McKinsey, 72% of organizations have incorporated AI for use in at least one business function. This means the importance of AI in modern records management cannot be understated. From streamlining work to getting valuable insights in documents, using AI in records management has a uniquely modern importance. The following are some ways you can incorporate AI into your records management to help increase efficiency and save money. Document Classification If documents are haphazardly stored across your system, it can be difficult to make sense

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Steps to Identify the Ideal eDiscovery Vendor for Small Firms

By |2024-10-17T10:10:36-04:00October 9th, 2024|article, Blog Archive, eDiscovery|

Managing discovery is challenging even at large law firms. If you have a small firm or you’re a solo practitioner, chances are you definitely want assistance. While eDiscovery programs can definitely help, you must find the right one first. The following are steps to identify the ideal eDiscovery vendor for small firms so you get help. Determine What Your Firm Needs Do you want to easily search for keywords within discovery documents? Does privileged information need to be sequestered? Must your documents be saved in different formats? To identify the ideal eDiscovery vendor for your small firm, you have to

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Office 365 Migration: A Smart Move for Your Business?

By |2024-10-17T10:11:08-04:00October 2nd, 2024|article, Blog Archive, Office 365 and Migration|

Office 365 provides a variety of cloud-based tools that make it easier to get work done. It includes programs like Word, PowerPoint, and Excel, which are probably already staples in your business. However, you may be reluctant to move all your projects to the cloud. Is Office 365 migration a smart move for your business? Let’s look at key reasons why it is. Flexibility One reason why Office 365 migration is a smart move for your business is because of the flexibility it provides. Team members can easily access the documents they need from the cloud and collaborate with each

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5 Long Term Data Retention Strategies

By |2024-09-30T15:51:47-04:00September 25th, 2024|article, Blog Archive, Information Governance and Management, Technology|

Over the years, your organization will amass a great deal of information. Some of it can be discarded once you’re finished with it. But for more important data, you need to figure out how to effectively store it. Continue reading for 5 long term data retention strategies that will keep your information safe for years to come. Create a Strong Long Term Data Retention Policy Before you start with any long term data retention strategy, it's important to have strong policies in place. This way, all of your employees will know what to do with the information they work with.

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How Document Management Can Slash Your Business Expenses

By |2024-09-30T15:51:09-04:00September 18th, 2024|article, Blog Archive, Information Governance and Management, Microsoft 365|

From business plans to contracts to employment records, chances are your organization has amassed a lot of documents over the years. Continue reading to find out how document management can slash your business expenses. Maybe your documents are stored in dusty filing cabinets that haven’t been organized in decades. Maybe they’re housed in chaotic computer folders that make it equally impossible to find what you need. If these scenarios describe how you’re handling documents, using a document management system can make your life much easier. A document management system (DMS) can help you electronically handle your documents so they’re catalogued,

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SPF Records: Ensuring Your Emails Reach the Inbox

By |2024-09-10T17:19:02-04:00September 10th, 2024|article, Blog Archive, Email Management Tips, Email security|

Are you using email to market your business? If so, you’re far from alone. According to Forbes, 81 percent of companies have incorporated email into their marketing strategies. However, to get the most out of email marketing, you need to be seen. This means ensuring your emails reach the inbox of your target audience. That’s where SPF records come in. SPF, also called Sender Policy Framework, records are used to authenticate which email addresses are allowed to send messages through your domain. This validation can ensure that your marketing emails reach customers’ inbox, rather than being dumped into spam folders

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Essential Principles Behind ISO 27001: A Guide for Business Leaders

By |2024-09-04T18:47:42-04:00September 4th, 2024|article, Blog Archive, Cyber-Security|

Last year, the average total cost of a data breach in the United States rose well above $9 million. These breaches exposed the personal data of millions of individuals, disrupted business operations, and continue to threaten information integrity. In this dangerous digital wilderness, the principles behind ISO 27001 provide an essential framework for managing sensitive data. ISO 27001 refers to an international standard outlining requirements for an information security management system (ISMS). Rather than merely a technology initiative, the ISMS involves a business-led approach to keeping a company’s information safe and effectively managing risk. Organizations that achieve ISO 27001 certification

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Complying with CPRA: A Brief Overview for Business Leaders

By |2024-09-09T17:27:08-04:00August 29th, 2024|article, Blog Archive, Data Compliance, Privacy|

The California Privacy Rights Act (CPRA) took effect in January 2023, replacing the California Consumer Privacy Act (CCPA) and providing consumers with unprecedented rights over their personal information. For businesses, complying with CPRA means upholding a new standard of transparency and accountability. This guide will help. NOTE: This overview is intended to provide a general understanding of how to achieve CPRA compliance. For specific legal advice, consult with a qualified attorney or privacy expert. First, know whether the law applies to your business. Businesses that collect or process personal information of California residents and meet one or more of the

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9 Best Practices to Prevent a HIPAA Breach and Preserve Patient Privacy

By |2024-08-21T19:34:58-04:00August 21st, 2024|article, Blog Archive, Data Compliance, Privacy|

The Health Insurance Portability and Accountability Act (HIPAA) sets a high bar for protecting sensitive patient data. While no method can guarantee complete safety, incorporating several key strategies will significantly reduce risks and help to prevent a HIPAA breach. Lay a Strong Foundation Preventing HIPAA data breaches begins with incorporating basic practices designed to reduce vulnerabilities and strengthen the data environment. Regular risk assessments Typically, a risk assessment begins with an inventory of protected health information (PHI), as well as of the information systems that support this data. It also includes the processes, policies, and security controls that determine data

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Role of Data Privacy in Data Analysis Critical to Proactive Business Strategy

By |2024-08-26T14:41:32-04:00August 14th, 2024|article, Blog Archive, Privacy|

Data analytics has emerged as an essential component of business success, driving efficiency and innovation. On the one hand, today’s regulatory environment appears to place obstacles in the way of companies seeking to capitalize on the promise of big data. But savvy business leaders understand the critical role of data privacy in data analysis. At its core, data privacy involves proper treatment of sensitive data. This certainly entails keeping data secure. But it also necessitates respecting the right of individuals to control how their personal information is used and shared online. And it requires transparency about data handling practices. Maintaining

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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