Best Practices for Data Archival Planning and Implementation

By |2024-11-25T16:30:46-05:00November 20th, 2024|article, Blog Archive, Information Governance and Management|

Storing large volumes of data in primary storage opens the door to a host of problems, from high costs to decreased system performance and security vulnerabilities. The solution lies in data archives. However, companies need to approach data archival planning and implementation carefully. In short, data archival involves transferring inactive data to a separate storage system for long-term retention. This process offers several key benefits. For instance, it supports regulatory compliance by ensuring proper data retention. It also reduces the burden of excessive data, helping critical applications and processes run more smoothly. To achieve best results, however, the archival process

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Complying with CPRA: A Brief Overview for Business Leaders

By |2024-09-09T17:27:08-04:00August 29th, 2024|article, Blog Archive, Data Compliance, Privacy|

The California Privacy Rights Act (CPRA) took effect in January 2023, replacing the California Consumer Privacy Act (CCPA) and providing consumers with unprecedented rights over their personal information. For businesses, complying with CPRA means upholding a new standard of transparency and accountability. This guide will help. NOTE: This overview is intended to provide a general understanding of how to achieve CPRA compliance. For specific legal advice, consult with a qualified attorney or privacy expert. First, know whether the law applies to your business. Businesses that collect or process personal information of California residents and meet one or more of the

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9 Best Practices to Prevent a HIPAA Breach and Preserve Patient Privacy

By |2024-08-21T19:34:58-04:00August 21st, 2024|article, Blog Archive, Data Compliance, Privacy|

The Health Insurance Portability and Accountability Act (HIPAA) sets a high bar for protecting sensitive patient data. While no method can guarantee complete safety, incorporating several key strategies will significantly reduce risks and help to prevent a HIPAA breach. Lay a Strong Foundation Preventing HIPAA data breaches begins with incorporating basic practices designed to reduce vulnerabilities and strengthen the data environment. Regular risk assessments Typically, a risk assessment begins with an inventory of protected health information (PHI), as well as of the information systems that support this data. It also includes the processes, policies, and security controls that determine data

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Key PII Compliance Steps for Data Protection: Reduce Risk and Increase Customer Trust

By |2024-07-22T16:13:21-04:00July 11th, 2024|article, Blog Archive, Data Compliance|

In today’s business environment, organizations must pay special attention to the protection of personally identifiable information (PII). Regulatory compliance has become not simply a legal obligation but also an essential component of increasing public trust and mitigating risk. Thus, understanding key PII compliance steps for data protection is critical for business success. Step 1: Know the Laws and Regulations Failing to comply with privacy laws and industry-specific regulations can result in hefty fines, as well as loss of trust and damage to brand reputation. But you cannot comply with a regulation you do not understand. Consequently, ensuring PII compliance begins

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Your Business Checklist for SOX 404 Compliance: A Guide for Information Technology Leaders

By |2024-05-24T17:02:25-04:00May 15th, 2024|article, Cyber-Security, Data Compliance|

The Sarbanes-Oxley Act (SOX) of 2002 applies to all publicly traded companies and mandates strict controls around financial data. Section 404 of SOX can prove particularly complex, and in today’s digital landscape, addressing these requirements necessitates substantial IT involvement. This business checklist for SOX 404 compliance will help ease the process. SOX requires that companies establish internal controls over financial reporting (ICFR). However, it stops short of outlining specific practices. Thus, several frameworks have emerged over time to help companies organize their compliance efforts. These frameworks tend to include several key elements of particular importance to IT efforts: Risk assessment

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Top 5 Questions to Ask a Prospective eDiscovery Vendor

By |2024-05-13T15:00:07-04:00May 1st, 2024|article, eDiscovery|

In today’s data-driven world, litigation often hinges on electronically stored information (ESI). The choice of an eDiscovery vendor is critical, as it can significantly impact the efficiency, cost, and outcome of legal proceedings. These questions to ask a prospective eDiscovery vendor will help to ensure you make an informed decision. Before embarking on the selection process, take time to understand your organization’s eDiscovery needs. Consider the volume of data, the types of cases you handle, and the capabilities you have in-house. Once you have developed a picture of your data environment and your business needs around eDiscovery, take time to

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5 Important Ways GDPR-compliant Software Helps US Businesses

By |2024-04-22T16:09:45-04:00April 17th, 2024|article, Blog Archive, Data Compliance|

For the average US company, GDPR may seem half a world away and irrelevant. However, this “shot heard round the world” introduced an era of data privacy with far-reaching implications. Whether or not your business targets European Union (EU) residents, GDPR-compliant software helps US businesses in several unexpected ways. GDPR-compliant software addresses key areas that include the following: Data protection principles – Software solutions should have a specific purpose for the data they collect. They should collect only necessary data and use the data solely for the stated purpose, removing it when no longer needed. User rights – The software

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What is the Role of Cyber Security in Protecting Personal Data?

By |2024-04-03T09:13:21-04:00March 19th, 2024|article, Blog Archive, Cyber-Security, Data Compliance|

Businesses and public organizations depend on big data to provide personalized services, to innovate, and to guide business strategy. But they also have a legal and ethical responsibility to keep sensitive data safe. Business leaders cannot afford to underestimate or under-resource the role of cyber security in protecting personal data. The average business or municipal organization manages an astonishing amount of personal data. This includes health, financial, and employment data, of course. It also includes names, biometrics, Social Security numbers, contact information, and other identifiers. While individuals surrender personal information as a matter of course when transacting business, they expect

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Why Companies Hate Data Compliance and How to Ease the Pain

By |2024-04-03T09:24:44-04:00February 7th, 2024|Data Compliance, Information Governance and Management|

No one wakes up in the morning thinking, “Wow, I just love regulatory compliance.” Multiple governments and industries each impose separate, complex, and sometimes conflicting regulations. And these data compliance regulations continue to evolve. Consequently, keeping track of the changing landscape can feel like playing a high-stakes game of Whac-a-Mole. Not playing the compliance game opens businesses up to a host of costly penalties, however, from fines to lawsuits and reputational damage. Consequently, businesses continue to invest in staff and equipment and pour time and resources into documentation, testing, and reporting. Meanwhile, data silos hinder efforts, and outdated technology struggles

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Navigate Manufacturing Compliance Landscape with Proactive Approach

By |2024-04-03T10:55:55-04:00October 25th, 2023|Data Compliance, Technology|

Today’s manufacturers face a complex and evolving landscape of cyber security and data privacy regulations. Managed effectively, manufacturing compliance can deliver a competitive advantage in addition to protecting sensitive data from unauthorized access and misuse. However, compliance can prove challenging for companies with limited resources and expertise. As manufacturing companies navigate the world of Industry 4.0, the amount of data they process grows exponentially. Data collected from customers, suppliers, and partners drives strategy and innovation. But it also presents an attractive target for cyber criminals. Manufacturers have a legal and ethical responsibility to carefully safeguard that data. Complex Regulatory Landscape

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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