ROI in Information Governance: Strategies for Zero Budget

By |2024-11-13T15:53:44-05:00November 13th, 2024|article, Blog Archive, Information Governance and Management|

Effective information governance requires substantial investment in people, in technology, and in processes. These costs can make it challenging to gain critical sponsorship from budget-conscious executives. However, by implementing several key data strategies, data leaders can clearly demonstrate ROI in information governance. Start with a culture shift by reframing the approach to governing data. Information governance represents far more than a compliance exercise. In fact, this strategic imperative can significantly impact the organization’s bottom line by reducing risks, improving operational efficiency, and unlocking data value. Align Information Governance with Business Goals When information governance efforts support business priorities, they deliver

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Staying on Track: Effective IT Project Management Tips to Promote Success

By |2024-11-11T16:15:01-05:00November 6th, 2024|article, Blog Archive, Technology|

Effective IT project management requires a delicate balance of technical expertise, strategic thinking, and effective communication. By their nature, IT projects bring a specific set of challenges and considerations. But implementing proven strategies and project management best practices helps to ensure successful project outcomes. IT Projects Come with Unique Challenges Because IT projects involve technology, and because they tend to affect a wide variety of end users, project managers in the IT realm must address several distinct considerations. To begin with, these projects often involve rapidly-evolving technologies. Consequently, staying up to date with technological advancements and remaining flexible is both

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Legal Insights into eDiscovery Solutions Clarify the eDiscovery Landscape in 2024

By |2024-10-30T20:05:18-04:00October 30th, 2024|article, Blog Archive, eDiscovery|

eDiscovery solutions have transformed the litigation process. They offer the potential for improved collaboration between legal teams and clients, as well as more accurate and timely case assessments.  But choosing the right tool for your company’s needs can prove challenging. These legal insights into eDiscovery solutions offer essential guidance in vendor selection. Comprehensive Data Collection The sheer volume of data generated daily continues to pose a significant challenge to eDiscovery. Legal teams must consider massive amounts of data from a wide variety of sources that can include everything from email to social media, cloud storage, videos, text messages, and the

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The Critical Role of Data Quality in Regulatory Compliance

By |2024-11-11T16:15:26-05:00October 23rd, 2024|article, Blog Archive, Data Compliance|

You know that data is an important part of your business—and you also know that data errors can be costly. They can additionally get you in a world of trouble with the government. That’s why as a business owner, the critical role of data quality in regulatory compliance is something you simply can’t ignore. There are numerous data regulations that can affect businesses. Whether you’re concerned about GDPR, SOX, or HIPAA, you want to ensure that your data is always up to standard. Continue reading for a look at the ways data quality can impact regulatory compliance. Accurate Reporting From

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The Importance of AI in Modern Records Management

By |2024-10-16T18:22:53-04:00October 16th, 2024|AI, article, Blog Archive, Information Governance and Management|

The use of artificial intelligence in businesses has been on the rise. In fact, according to McKinsey, 72% of organizations have incorporated AI for use in at least one business function. This means the importance of AI in modern records management cannot be understated. From streamlining work to getting valuable insights in documents, using AI in records management has a uniquely modern importance. The following are some ways you can incorporate AI into your records management to help increase efficiency and save money. Document Classification If documents are haphazardly stored across your system, it can be difficult to make sense

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Steps to Identify the Ideal eDiscovery Vendor for Small Firms

By |2024-10-17T10:10:36-04:00October 9th, 2024|article, Blog Archive, eDiscovery|

Managing discovery is challenging even at large law firms. If you have a small firm or you’re a solo practitioner, chances are you definitely want assistance. While eDiscovery programs can definitely help, you must find the right one first. The following are steps to identify the ideal eDiscovery vendor for small firms so you get help. Determine What Your Firm Needs Do you want to easily search for keywords within discovery documents? Does privileged information need to be sequestered? Must your documents be saved in different formats? To identify the ideal eDiscovery vendor for your small firm, you have to

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Office 365 Migration: A Smart Move for Your Business?

By |2024-10-17T10:11:08-04:00October 2nd, 2024|article, Blog Archive, Office 365 and Migration|

Office 365 provides a variety of cloud-based tools that make it easier to get work done. It includes programs like Word, PowerPoint, and Excel, which are probably already staples in your business. However, you may be reluctant to move all your projects to the cloud. Is Office 365 migration a smart move for your business? Let’s look at key reasons why it is. Flexibility One reason why Office 365 migration is a smart move for your business is because of the flexibility it provides. Team members can easily access the documents they need from the cloud and collaborate with each

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5 Long Term Data Retention Strategies

By |2024-09-30T15:51:47-04:00September 25th, 2024|article, Blog Archive, Information Governance and Management, Technology|

Over the years, your organization will amass a great deal of information. Some of it can be discarded once you’re finished with it. But for more important data, you need to figure out how to effectively store it. Continue reading for 5 long term data retention strategies that will keep your information safe for years to come. Create a Strong Long Term Data Retention Policy Before you start with any long term data retention strategy, it's important to have strong policies in place. This way, all of your employees will know what to do with the information they work with.

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How Document Management Can Slash Your Business Expenses

By |2024-09-30T15:51:09-04:00September 18th, 2024|article, Blog Archive, Information Governance and Management, Microsoft 365|

From business plans to contracts to employment records, chances are your organization has amassed a lot of documents over the years. Continue reading to find out how document management can slash your business expenses. Maybe your documents are stored in dusty filing cabinets that haven’t been organized in decades. Maybe they’re housed in chaotic computer folders that make it equally impossible to find what you need. If these scenarios describe how you’re handling documents, using a document management system can make your life much easier. A document management system (DMS) can help you electronically handle your documents so they’re catalogued,

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SPF Records: Ensuring Your Emails Reach the Inbox

By |2024-09-10T17:19:02-04:00September 10th, 2024|article, Blog Archive, Email Management Tips, Email security|

Are you using email to market your business? If so, you’re far from alone. According to Forbes, 81 percent of companies have incorporated email into their marketing strategies. However, to get the most out of email marketing, you need to be seen. This means ensuring your emails reach the inbox of your target audience. That’s where SPF records come in. SPF, also called Sender Policy Framework, records are used to authenticate which email addresses are allowed to send messages through your domain. This validation can ensure that your marketing emails reach customers’ inbox, rather than being dumped into spam folders

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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