ROI in Information Governance: Strategies for Zero Budget

By |2024-11-13T15:53:44-05:00November 13th, 2024|article, Blog Archive, Information Governance and Management|

Effective information governance requires substantial investment in people, in technology, and in processes. These costs can make it challenging to gain critical sponsorship from budget-conscious executives. However, by implementing several key data strategies, data leaders can clearly demonstrate ROI in information governance. Start with a culture shift by reframing the approach to governing data. Information governance represents far more than a compliance exercise. In fact, this strategic imperative can significantly impact the organization’s bottom line by reducing risks, improving operational efficiency, and unlocking data value. Align Information Governance with Business Goals When information governance efforts support business priorities, they deliver

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The Importance of AI in Modern Records Management

By |2024-10-16T18:22:53-04:00October 16th, 2024|AI, article, Blog Archive, Information Governance and Management|

The use of artificial intelligence in businesses has been on the rise. In fact, according to McKinsey, 72% of organizations have incorporated AI for use in at least one business function. This means the importance of AI in modern records management cannot be understated. From streamlining work to getting valuable insights in documents, using AI in records management has a uniquely modern importance. The following are some ways you can incorporate AI into your records management to help increase efficiency and save money. Document Classification If documents are haphazardly stored across your system, it can be difficult to make sense

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5 Long Term Data Retention Strategies

By |2024-09-30T15:51:47-04:00September 25th, 2024|article, Blog Archive, Information Governance and Management, Technology|

Over the years, your organization will amass a great deal of information. Some of it can be discarded once you’re finished with it. But for more important data, you need to figure out how to effectively store it. Continue reading for 5 long term data retention strategies that will keep your information safe for years to come. Create a Strong Long Term Data Retention Policy Before you start with any long term data retention strategy, it's important to have strong policies in place. This way, all of your employees will know what to do with the information they work with.

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How Document Management Can Slash Your Business Expenses

By |2024-09-30T15:51:09-04:00September 18th, 2024|article, Blog Archive, Information Governance and Management, Microsoft 365|

From business plans to contracts to employment records, chances are your organization has amassed a lot of documents over the years. Continue reading to find out how document management can slash your business expenses. Maybe your documents are stored in dusty filing cabinets that haven’t been organized in decades. Maybe they’re housed in chaotic computer folders that make it equally impossible to find what you need. If these scenarios describe how you’re handling documents, using a document management system can make your life much easier. A document management system (DMS) can help you electronically handle your documents so they’re catalogued,

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4 Ways to Improve Business Operations with a DMS

By |2024-06-24T13:51:14-04:00June 12th, 2024|article, Blog Archive, Information Governance and Management|

Runaway data or data-powered business growth? Data-driven decisions take businesses to the next level. At the same time, mismanaged data can become a dangerous liability. The right document management system (DMS) can make all the difference. Explore several key ways to improve business operations with a DMS. As companies become inundated with documents, managing the deluge of information quickly becomes a business priority. Lacking a structured approach to document management, information quickly gets lost. Employees waste time looking for documents or re-creating them. And sensitive data falls out of sight, left vulnerable to unauthorized access. With a DMS, organizations gain

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How to Develop a Strategy to Manage Legacy Data and Improve Data Value

By |2024-06-10T18:02:12-04:00May 22nd, 2024|article, Blog Archive, Information Governance and Management|

Every organization holds legacy data trapped in obsolete formats or systems. This introduces compatibility issues and security concerns. However, regulatory requirements often mandate retention of legacy data, and much of the information may still carry value. Data teams must develop a strategy to manage legacy data and thus keep it secure, compliant, and accessible. Trapped in obsolete formats and archaic systems, legacy data presents a multifaceted challenge. Important information may become inaccessible, resulting in knowledge gaps and reduced efficiency. Also, maintaining legacy data can prove difficult and costly. Finally, lack of visibility and proper security opens the door for data

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Navigating the Labyrinth: Top 6 Compliance Mistakes Organizations Make

By |2024-04-03T09:19:01-04:00February 28th, 2024|Blog Archive, Data Compliance, Information Governance and Management, Technology|

In today’s complex regulatory landscape, staying compliant feels like negotiating a maze. One wrong turn can lead to hefty fines, reputational damage, and legal repercussions. However, when companies understand common compliance mistakes and take proactive steps, compliance becomes an organic part of doing business. 1. Ignorance is Not Bliss: Failing to Keep Up with Regulations GDPR took effect in 2018, initiating a cascade of regulations across the globe. New privacy laws and industry regulations appear on the scene every year, and governing bodies regularly make adjustments. If organizations neglect to stay on top of regulatory changes, they may mistakenly assume

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Why Companies Hate Data Compliance and How to Ease the Pain

By |2024-04-03T09:24:44-04:00February 7th, 2024|Data Compliance, Information Governance and Management|

No one wakes up in the morning thinking, “Wow, I just love regulatory compliance.” Multiple governments and industries each impose separate, complex, and sometimes conflicting regulations. And these data compliance regulations continue to evolve. Consequently, keeping track of the changing landscape can feel like playing a high-stakes game of Whac-a-Mole. Not playing the compliance game opens businesses up to a host of costly penalties, however, from fines to lawsuits and reputational damage. Consequently, businesses continue to invest in staff and equipment and pour time and resources into documentation, testing, and reporting. Meanwhile, data silos hinder efforts, and outdated technology struggles

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Information Governance Tips for eDiscovery Streamline the Process

By |2024-04-03T09:27:35-04:00December 28th, 2023|eDiscovery, Information Governance and Management|

One of the most time-consuming and labor-intensive stages of litigation, eDiscovery can cost millions of dollars and eat up valuable time. Massive amounts of data in widely varying formats make the process overwhelming. But these information governance tips for eDiscovery ease the process significantly. Complicated Data Landscape Digital evidence plays a pivotal role in litigation, and data requests can involve millions of documents. Relevant information lives in documents and emails, instant messages, voice mails, recorded meetings, customer input on websites, and more. Further, gathering this information requires accessing numerous data environments. For example, the organization may store data in multiple

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Considering SharePoint Premium? Business Benefits Offer Impressive ROI

By |2024-04-02T11:26:28-04:00December 20th, 2023|Information Governance and Management, Technology|

For businesses drowning in data, SharePoint Premium offers a lifeline. For instance, envision managing thousands of client contracts, each with many orders and invoices, varying expiration dates and needs. Premium makes the chaos manageable by delivering timely alerts, extracting actionable insights, and automating follow up. Uniting the AI-driven capabilities of Microsoft Syntex with the unparalleled document management features in SharePoint, Premium helps businesses unlock data value. With SharePoint original, users create compelling content and collaborate easily across the Microsoft 365 environment. Premium takes that several steps further. SharePoint Premium adds advanced AI capabilities to govern and secure critical data assets

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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