Key PII Compliance Steps for Data Protection Reduce Risk and Increase Customer Trust

By |2024-07-11T01:53:26-04:00July 11th, 2024|article, Blog Archive, Data Compliance|

In today’s business environment, organizations must pay special attention to the protection of personally identifiable information (PII). Regulatory compliance has become not simply a legal obligation but also an essential component of increasing public trust and mitigating risk. Thus, understanding key PII compliance steps for data protection is critical for business success. Step 1: Know the Laws and Regulations Failing to comply with privacy laws and industry-specific regulations can result in hefty fines, as well as loss of trust and damage to brand reputation. But you cannot comply with a regulation you do not understand. Consequently, ensuring PII compliance begins

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Services Provided Under the Freedom of Information Act (FOIA) Ease the Process for Public and Agencies

By |2024-07-03T17:17:21-04:00July 3rd, 2024|article, Blog Archive, eDiscovery|

The Freedom of Information Act, serves as a pivotal mechanism for the public to access records from any federal agency. It fosters transparency and accountability in the United States government, but it can also create headaches. Fortunately, services provided under the Freedom of Information Act (FOIA) ease the pain for requesters and agencies. Services Provided Under the Freedom of Information Act to Individual Requesters Since 1967, FOIA has proved instrumental in providing access to federal agency records while including certain exemptions to protect privacy, national security, and law enforcement interests. Numerous state laws have also come into play, giving similar

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Why is Azure Migration Important in Cloud Computing and How Can Businesses Unlock the Benefits?

By |2024-07-09T10:26:09-04:00June 26th, 2024|article, Blog Archive, Cloud Migration|

More than simply a technical shift, migration to a cloud platform like Azure represents a strategic move that drives growth and innovation. Access to powerful tools and improved security make Azure migration important in cloud computing. But a carefully planned migration process proves essential to unlocking key benefits. Over the past decade, Microsoft Azure has emerged as a leading platform for cloud computing. By providing a comprehensive suite of features and services, it allows organizations to manage applications in multiple environments. Further, it provides access to the tools and framework that empower companies to create innovative solutions and remain competitive.

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Guidelines for the Electronic Discovery Process: A Primer for Corporate Leaders

By |2024-07-09T10:25:58-04:00June 18th, 2024|article, Blog Archive, eDiscovery|

In a business environment dominated by data, electronic discovery (eDiscovery) has emerged as a critical component of legal proceedings. Consequently, corporate leaders must understand and streamline the eDiscovery process to ensure compliance, minimize risks, and reduce costs. The following guidelines for the electronic discovery process provide an essential starting point. In a nutshell, eDiscovery includes the following steps: Identification – Search throughout the organization for all electronically stored information (ESI) potentially relevant to the case at hand. Preservation – Once you have identified potentially relevant data, place legal holds to prevent any alteration or destruction of that data. Collection –

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4 Ways to Improve Business Operations with a DMS

By |2024-06-24T13:51:14-04:00June 12th, 2024|article, Blog Archive, Information Governance and Management|

Runaway data or data-powered business growth? Data-driven decisions take businesses to the next level. At the same time, mismanaged data can become a dangerous liability. The right document management system (DMS) can make all the difference. Explore several key ways to improve business operations with a DMS. As companies become inundated with documents, managing the deluge of information quickly becomes a business priority. Lacking a structured approach to document management, information quickly gets lost. Employees waste time looking for documents or re-creating them. And sensitive data falls out of sight, left vulnerable to unauthorized access. With a DMS, organizations gain

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Compelling Reasons Why Companies Switch to Office 365 from Google Workspace

By |2024-06-10T18:02:43-04:00June 5th, 2024|article, Blog Archive, Cloud Migration, Office 365 and Migration|

While Microsoft and Google roughly split the office suite marketplace, a growing trend shows Google users migrating to Microsoft. Organizations considering migration should carefully consider specific business requirements. But understanding some primary reasons companies switch to Office 365 from Google Workspace offers a good starting point. For example, Microsoft often proves advantageous for larger organizations with complex needs. Likewise, rapidly growing businesses require a productivity suite that can grow right along with the company. Familiarity also plays a key role. This makes Microsoft the clear choice for organizations that cater to a user base already familiar with Microsoft applications. Consider

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Best Proven Methods to Repair PST Files in Microsoft Outlook

By |2024-05-29T15:03:01-04:00May 29th, 2024|article, Blog Archive, Email Management Tips|

Millions of individuals and businesses around the world depend on Microsoft Outlook as a core business tool. Consequently, when the email system fails to perform as expected, productivity drops. One of the most common problems Outlook users experience involves corrupted PST files. Thus, understanding the best proven methods to repair PST files becomes vital. PST (personal storage table) refers to a file format that Microsoft Outlook uses to store certain types of data locally.  This data can include information such as email messages, contacts, calendar events, and tasks. PST files allow you to use this information even when you work

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How to Develop a Strategy to Manage Legacy Data and Improve Data Value

By |2024-06-10T18:02:12-04:00May 22nd, 2024|article, Blog Archive, Information Governance and Management|

Every organization holds legacy data trapped in obsolete formats or systems. This introduces compatibility issues and security concerns. However, regulatory requirements often mandate retention of legacy data, and much of the information may still carry value. Data teams must develop a strategy to manage legacy data and thus keep it secure, compliant, and accessible. Trapped in obsolete formats and archaic systems, legacy data presents a multifaceted challenge. Important information may become inaccessible, resulting in knowledge gaps and reduced efficiency. Also, maintaining legacy data can prove difficult and costly. Finally, lack of visibility and proper security opens the door for data

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Your Business Checklist for SOX 404 Compliance: A Guide for Information Technology Leaders

By |2024-05-24T17:02:25-04:00May 15th, 2024|article, Cyber-Security, Data Compliance|

The Sarbanes-Oxley Act (SOX) of 2002 applies to all publicly traded companies and mandates strict controls around financial data. Section 404 of SOX can prove particularly complex, and in today’s digital landscape, addressing these requirements necessitates substantial IT involvement. This business checklist for SOX 404 compliance will help ease the process. SOX requires that companies establish internal controls over financial reporting (ICFR). However, it stops short of outlining specific practices. Thus, several frameworks have emerged over time to help companies organize their compliance efforts. These frameworks tend to include several key elements of particular importance to IT efforts: Risk assessment

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Top 5 Questions to Ask a Prospective eDiscovery Vendor

By |2024-05-13T15:00:07-04:00May 1st, 2024|article, eDiscovery|

In today’s data-driven world, litigation often hinges on electronically stored information (ESI). The choice of an eDiscovery vendor is critical, as it can significantly impact the efficiency, cost, and outcome of legal proceedings. These questions to ask a prospective eDiscovery vendor will help to ensure you make an informed decision. Before embarking on the selection process, take time to understand your organization’s eDiscovery needs. Consider the volume of data, the types of cases you handle, and the capabilities you have in-house. Once you have developed a picture of your data environment and your business needs around eDiscovery, take time to

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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