What is Information Governance? Managing Data to Drive Compliance, Strategy and Productivity

By |2023-05-18T09:52:58-04:00May 3rd, 2023|Data Compliance, Information Governance and Management, Safety and Cyber Security|

At its heart, information governance involves knowing where the organization’s data lives and who owns it. But what is information governance? Key elements of governance include categorizing data and managing the data lifecycle. Additionally, organizations must find a sweet spot that balances robust information security with streamlined data access. Properly implemented, information governance paves the way for regulatory compliance. It also makes quality data available to decision makers to inform business strategy. And it increases productivity by making the right data available to the right people at the right time. Maintain Compliance with Improved Visibility and Regular Monitoring For many

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Increase Ongoing Productivity with a Successful Microsoft 365 Migration

By |2023-04-27T10:20:19-04:00April 5th, 2023|Email Migration, Microsoft 365, Office 365 and Migration|

Whether migrating from on premises to the cloud or merging two Microsoft 365 environments, the migration process presents both challenges and opportunity. A poorly planned migration can result in major work disruptions and even data loss. But a successful Microsoft 365 migration presents the perfect time to jump start information governance. The following migration tips will help to ensure that the migration process runs smoothly. At the same time, they prime the organization to move forward with increased productivity and security. Restructure for Optimal Productivity Advances in technology, regulatory changes and evolving business needs mean that the data environment requires

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Enterprise Information Governance Next Steps to Drive Data Value

By |2023-03-28T10:02:34-04:00March 15th, 2023|Cyber-Security, Data Compliance, Information Governance and Management|

Most organizations have expansive caches of data. However, without effective enterprise information governance strategies, they may fail to tap into the full extent of their data value. Worse, mismanaged data may actually pose significant risk to the company. For instance, in a business environment tightly governed by rapidly evolving privacy regulations, poorly governed data can result in stiff penalties and damaged reputation. Additionally, business strategies based on redundant, incomplete, or faulty data will generate poor outcomes. And haphazard data management increases the risk of a security breach. On the other hand, when organizations build a culture of effective information governance,

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Build Data Governance Strategies into 2023 Business Resolutions

By |2023-03-08T13:48:32-05:00December 28th, 2022|Information Governance and Management, Trending|

In a business environment driven by information, effective management and use of data proves more critical than ever before. Consequently, effective data governance strategies should play a key role in business resolutions for the new year. This will involve looking at business needs and the current state of your data and then determining governance best practices to generate ROI. An understanding of current data governance trends can also help provide some direction. For instance, several new privacy regulations take effect in 2023 that require greater data visibility. And organizations need to adjust strategies to better address the ongoing challenges of

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Information Governance Strategies for Businesses of All Sizes

By |2022-10-11T10:34:18-04:00August 24th, 2022|Information Governance and Management, Microsoft 365|

Regardless of size or industry, businesses no longer have the luxury of ignoring information governance. Increasingly complex data privacy regulations and an unrelenting barrage of cyber-attacks necessitate proactive information governance strategies. Additionally, such strategies help businesses realize data value and improve their competitive edge. Universal Information Governance Basics Information governance includes several key components, regardless of organization size. These include: Categorization and storage of data – The foundation of any information governance strategy involves identifying where data lives and tagging that data into appropriate categories. This helps to ensure data quality and allows users to find needed information quickly. This

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Microsoft 365 Information Governance Evolves with Unified Compliance and Data Governance Solution

By |2022-09-28T12:08:09-04:00August 17th, 2022|Cyber-Security, Data Compliance, Information Governance and Management, Microsoft 365|

This April, “to meet the challenges of today’s decentralized, data-rich workplace” Microsoft brought its existing collection of Microsoft 365 information governance and compliance solutions together under a new umbrella. The new Microsoft Purview brand combines the capabilities of the Microsoft 365 Compliance portfolio and the former Azure Purview. Purview delivers a comprehensive set of solutions that help organizations govern, protect, and manage all their data wherever it resides. It’s a great step forward for Microsoft in providing a unified data governance and risk management solution for Microsoft 365. The new Microsoft Purview: Provides visibility into data assets across locations, devices, and apps Enables easy

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Proactive eDiscovery for Business Saves Time and Reduces Cost

By |2022-02-09T16:10:41-05:00February 2nd, 2022|eDiscovery, Information Governance and Management|

Any business that has gone through a litigation process knows the discovery process well. Now, with most business information in electronic format, discovery has evolved into a complex process of gathering information in a multitude of formats. Understanding the basics of eDiscovery for business and planning ahead will save headaches down the road. eDiscovery for Business Primer Discovery involves gathering and sharing all evidence and witnesses for a pending legal case. It comes into play not only when someone files a lawsuit but also when a lawsuit is reasonably anticipated. For instance, if a customer suffers a significant injury while

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Proactive Microsoft 365 Governance Balances Productivity and Control

By |2022-02-17T15:08:01-05:00November 3rd, 2021|Information Governance and Management, Microsoft 365|

For thousands of organizations globally, Microsoft 365 has become almost indispensable, powering collaboration and supporting workloads in the cloud. The constantly improving technology drives productivity and opens opportunities. At the same time, increasingly complex tools require proactive Microsoft 365 governance to achieve optimal results. For instance, Microsoft Teams offers rich features to enhance communication and power remote work. However, navigating the management of regular and private channels, as well as policies for file retention and sharing, requires careful planning. Successful organizations take the time to understand the challenges and tools and create strategies to support business needs. Balancing Productivity with

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Checkbox Information Governance vs Effective Data Governance

By |2021-08-06T05:27:46-04:00June 16th, 2021|Data Compliance, Information Governance and Management|

For many organizations, the concept of information governance is intertwined with regulatory compliance. For instance, any organization that processes, stores, or transmits credit card data must demonstrate PCI compliance. However, when companies stop at checkbox information governance, they leave themselves at risk and never unlock the true power of their data assets. Most organizations publicly pronounce a commitment to compliance and data security. But underneath the hood, the story often looks a little different. For instance, a business may put policies and tools in place for the annual compliance audit and then gradually forget about them as the months go

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Digital Twins Harness the Power of Data to Drive Innovation

By |2021-06-07T05:57:03-04:00April 21st, 2021|Information Governance and Management, Trending|

In April 1970, disaster struck the Apollo 13 mission. Using a replica of the lunar excursion model (LEM), ground crews designed and tested a solution remotely, dramatically saving the lives of the astronauts. This example of paired technology became the precursor of today’s digital twins, which Gartner calls a “top strategic technology trend.” Simply put, a digital twin delivers a virtual duplicate of a physical object. Engineers gather actual data about an object or system and use that data to create a digital model. For instance, they may create a digital twin of an airplane engine. They might even combine

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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