The Cost of Ignoring PST Files: Security Risks and Compliance Nightmares

By |2026-02-13T09:42:23-05:00February 13th, 2026|Data Compliance|

PST (Personal Storage Table) files are one of those advances that seemed like a brilliant workaround when mailboxes hit their limits. Quick, easy, problem solved. PST, a file format used by Microsoft Outlook to store local copies of email messages, calendar events, contacts, and tasks on a computer. It can act as an archive or backup, allowing users to free up mailbox space on the server or their local desktop. Except the problem is actually not solved, because those personal storage table files multiply across your network, becoming a legacy mess that nobody wants to deal with. Until it becomes

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Protecting Sensitive Information in Transit During Office 365 Migrations

By |2026-02-13T08:22:59-05:00February 13th, 2026|Cloud Migration|

The migration to Office 365 represents a critical inflection point in an organization's data security posture. While the promise of enhanced collaboration and cloud productivity drives these initiatives, the transition period creates unique vulnerabilities. Messaging Architects professionals have managed countless numbers of enterprise migrations over more than a decade, and have observed that organizations consistently underestimate the complexity of maintaining data protection during transit. Too often, organizations treat Data Loss Prevention (DLP) as a post-migration consideration rather than a fundamental migration requirement. The reality is stark: sensitive data moving between on-premises environments and cloud infrastructure represents one of the most

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Cybersecurity Controls Are Essential For a Secure Office 365 Migration

By |2026-01-22T10:18:11-05:00January 21st, 2026|Cyber-Security, Email Migration|

Trained professionals at Messaging Architects have been managing cloud migrations for more than a decade, and we can tell you that the security considerations around moving to Office 365 deserve just as much attention as the technical logistics. Too many organizations rush through their migration planning, focused entirely on timelines and user adoption, only to discover critical security gaps after they have already moved sensitive data to the cloud. But organizations that work with Messaging Architects can look forward to a successful, secure migration. Before Migration: Building Your Foundation Before taking any action, best practices call for conducting a thorough

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Best Practices for Data Archival Planning and Implementation

By |2026-01-21T11:07:11-05:00November 20th, 2024|article, Blog Archive, Information Governance and Management|

Storing large volumes of data in primary storage opens the door to a host of problems, from high costs to decreased system performance and security vulnerabilities. The solution lies in data archives. However, companies need to approach data archival planning and implementation carefully. In short, data archival involves transferring inactive data to a separate storage system for long-term retention. This process offers several key benefits. For instance, it supports regulatory compliance by ensuring proper data retention. It also reduces the burden of excessive data, helping critical applications and processes run more smoothly. To achieve best results, however, the archival process

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ROI in Information Governance: Strategies for Zero Budget

By |2024-11-25T16:31:53-05:00November 13th, 2024|article, Blog Archive, Information Governance and Management|

Effective information governance requires substantial investment in people, in technology, and in processes. These costs can make it challenging to gain critical sponsorship from budget-conscious executives. However, by implementing several key data strategies, data leaders can clearly demonstrate ROI in information governance. Start with a culture shift by reframing the approach to governing data. Information governance represents far more than a compliance exercise. In fact, this strategic imperative can significantly impact the organization’s bottom line by reducing risks, improving operational efficiency, and unlocking data value. Align Information Governance with Business Goals When information governance efforts support business priorities, they deliver

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Staying on Track: Effective IT Project Management Tips to Promote Success

By |2024-11-11T16:15:01-05:00November 6th, 2024|article, Blog Archive, Technology|

Effective IT project management requires a delicate balance of technical expertise, strategic thinking, and effective communication. By their nature, IT projects bring a specific set of challenges and considerations. But implementing proven strategies and project management best practices helps to ensure successful project outcomes. IT Projects Come with Unique Challenges Because IT projects involve technology, and because they tend to affect a wide variety of end users, project managers in the IT realm must address several distinct considerations. To begin with, these projects often involve rapidly-evolving technologies. Consequently, staying up to date with technological advancements and remaining flexible is both

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Legal Insights into eDiscovery Solutions Clarify the eDiscovery Landscape in 2024

By |2024-12-10T08:22:46-05:00October 30th, 2024|article, Blog Archive, eDiscovery|

eDiscovery solutions have transformed the litigation process. They offer the potential for improved collaboration between legal teams and clients, as well as more accurate and timely case assessments.  But choosing the right tool for your company’s needs can prove challenging. These legal insights into eDiscovery solutions offer essential guidance in vendor selection. Comprehensive Data Collection The sheer volume of data generated daily continues to pose a significant challenge to eDiscovery. Legal teams must consider massive amounts of data from a wide variety of sources that can include everything from email to social media, cloud storage, videos, text messages, and the

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The Critical Role of Data Quality in Regulatory Compliance

By |2024-11-11T16:15:26-05:00October 23rd, 2024|article, Blog Archive, Data Compliance|

You know that data is an important part of your business—and you also know that data errors can be costly. They can additionally get you in a world of trouble with the government. That’s why as a business owner, the critical role of data quality in regulatory compliance is something you simply can’t ignore. There are numerous data regulations that can affect businesses. Whether you’re concerned about GDPR, SOX, or HIPAA, you want to ensure that your data is always up to standard. Continue reading for a look at the ways data quality can impact regulatory compliance. Accurate Reporting From

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The Importance of AI in Modern Records Management

By |2024-12-10T08:22:10-05:00October 16th, 2024|AI, article, Blog Archive, Information Governance and Management|

The use of artificial intelligence in businesses has been on the rise. In fact, according to McKinsey, 72% of organizations have incorporated AI for use in at least one business function. This means the importance of AI in modern records management cannot be understated. From streamlining work to getting valuable insights in documents, using AI in records management has a uniquely modern importance. The following are some ways you can incorporate AI into your records management to help increase efficiency and save money. Document Classification If documents are haphazardly stored across your system, it can be difficult to make sense

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Steps to Identify the Ideal eDiscovery Vendor for Small Firms

By |2024-10-17T10:10:36-04:00October 9th, 2024|article, Blog Archive, eDiscovery|

Managing discovery is challenging even at large law firms. If you have a small firm or you’re a solo practitioner, chances are you definitely want assistance. While eDiscovery programs can definitely help, you must find the right one first. The following are steps to identify the ideal eDiscovery vendor for small firms so you get help. Determine What Your Firm Needs Do you want to easily search for keywords within discovery documents? Does privileged information need to be sequestered? Must your documents be saved in different formats? To identify the ideal eDiscovery vendor for your small firm, you have to

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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