SPF Records: Ensuring Your Emails Reach the Inbox

By |2025-01-13T16:15:34-05:00September 10th, 2024|article, Blog Archive, Email Management Tips, Email security|

Are you using email to market your business? If so, you’re far from alone. According to Forbes, 81 percent of companies have incorporated email into their marketing strategies. However, to get the most out of email marketing, you need to be seen. This means ensuring your emails reach the inbox of your target audience. That’s where SPF records come in. SPF, also called Sender Policy Framework, records are used to authenticate which email addresses are allowed to send messages through your domain. This validation can ensure that your marketing emails reach customers’ inbox, rather than being dumped into spam folders

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Best Proven Methods to Repair PST Files in Microsoft Outlook

By |2024-05-29T15:03:01-04:00May 29th, 2024|article, Blog Archive, Email Management Tips|

Millions of individuals and businesses around the world depend on Microsoft Outlook as a core business tool. Consequently, when the email system fails to perform as expected, productivity drops. One of the most common problems Outlook users experience involves corrupted PST files. Thus, understanding the best proven methods to repair PST files becomes vital. PST (personal storage table) refers to a file format that Microsoft Outlook uses to store certain types of data locally.  This data can include information such as email messages, contacts, calendar events, and tasks. PST files allow you to use this information even when you work

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Business Email Security Updates Critical to Keep Pace with Emerging Threats

By |2024-04-03T09:20:20-04:00February 21st, 2024|article, Blog Archive, Cyber-Security, Email Management Tips, Email security|

Cyber criminals love email. Everyone uses it. Businesses depend on it. And threat actors successfully use email as an attack vector over and over again. In fact, over 90 percent of malware arrives via email. Hackers have upped their cyber attack strategies, but business email security often lags behind. Organizations must modernize their security practices. Business Email Security Predictions for 2024 To build an effective defense, security teams need to know the nature of the dangers they face. Experts have identified several key email threats for 2024, including the following: More sophisticated phishing attacks – Phishing attacks continue to evolve.

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Microsoft Defender for Office 365 Delivers Powerful, Integrated Email Security

By |2024-04-03T10:48:19-04:00January 31st, 2024|Cyber-Security, Email Management Tips, Microsoft 365, Office 365 and Migration|

The modern workplace continues to depend on email for essential business communication. However, this versatile tool also exposes organizations to dangerous cyber threats. Microsoft Defender for Office 365 includes the tools necessary to prevent, detect, and respond to attacks on email and collaboration tools. Utilizing AI and machine learning, Defender for Office 365 analyzes billions of signals and detects even highly sophisticated cyber threats. It also integrates with other Microsoft security solutions, including Microsoft Defender XDR and Microsoft Sentinel. This unified security operations platform provides protection across the organization’s digital landscape. Prevent and Detect Attacks More than 90 percent of

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Email Organization Tips Help Busy Professionals Reclaim Vital Work Hours

By |2024-04-03T10:50:15-04:00January 24th, 2024|Email Management Tips, Email Policy, Microsoft 365|

Most workdays start with a morning cup of coffee and precious time lost while sifting through the dreaded inbox. More messages arrive throughout the day, continually interrupting the workflow. Busy professionals lose 10 to 15 hours every week to email, but these email organization tips will help reduce stress, enhance productivity, and improve communication. Create and Follow a Clear Inbox Policy Without a clear plan for how to approach email, many users find themselves checking email constantly and responding to unimportant messages. Worse, important information gets lost in a cluttered inbox. Establishing and maintaining a definitive policy for addressing email

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Bogged Down with Email? These Popular Microsoft Outlook Features Will Help

By |2024-04-03T10:51:08-04:00January 10th, 2024|Email Management Tips, Email Policy|

Email powers communication and provides an effective way for businesses to connect with customers and stakeholders. It serves as an important record of conversations and transactions. But it also eats up valuable time. According to a study by McKinsey, office workers spend 28% of their workweek on email. Consider these Microsoft Outlook features that automate routine email tasks and help busy professionals reclaim their hours. Compose Now, Send Later Email timing makes a difference. For instance, send an email to a coworker at the beginning of their weeklong vacation, and it will get buried in hundreds of emails. Likewise, sending

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Why Business Leaders Should Switch to Office 365 Email from Gmail

By |2023-10-06T10:26:28-04:00August 16th, 2023|Email Management Tips, Email Migration, Office 365 and Migration|

Office 365 is the most widely used cloud service by user count, with over 300 million monthly active users as of Q2 2023. Driven by strong demand for cloud-based productivity and collaboration tools, Office 365 saw a 15% increase in monthly active users compared to Q1 2023. Here we explore why business leaders should switch from Gmail to Office 365 Email (Microsoft 365 Outlook). Companies that Switched to Office 365 Email Office 365 users can access their files and collaborate with others from any device and location thanks to its cloud-based platform and mobile apps. ITS San Francisco, a large

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How to Whitelist Email in Office 365 Security and Compliance

By |2023-07-28T08:14:05-04:00July 26th, 2023|Cyber-Security, Email Management Tips, Email Policy, Office 365 and Migration|

Whitelisting allows selected email addresses or domains to bypass spam filters and reach the intended recipients. Knowing how to whitelist email in Office 365 Security and Compliance ensures that important messages from trusted senders are not blocked or marked as junk by Security and Compliance features. Improve Deliverability, Visibility, and User Experience Whitelisting improves the deliverability and visibility of important messages from trusted senders, such as customers, partners, vendors, or internal communications. It also reduces the risk of missing or overlooking critical information due to spam filtering or user actions, such as deleting or ignoring junk mail. Whitelisting also enhances

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Email Compliance Tips to Avoid Penalties and Preserve Goodwill

By |2023-04-27T09:47:55-04:00April 26th, 2023|Email Management Tips, Privacy|

Email remains an essential tool for business communication. Workers use it to connect with vendors and colleagues. And email marketing presents a cost-effective way to stretch advertising dollars and strengthen customer relationships. However, to avoid penalties and preserve customer goodwill, organizations must ensure email compliance. Companies should be aware of several laws affecting email. For instance, the CAN-SPAM act regulates marketing emails in the United States, with even stiffer laws in Canada. The FTC will levy costly fines and penalties against companies who violate CAN-SPAM. In addition to CAN-SPAM, a growing number of states have begun implementing privacy laws that

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How to Create a Business Email Signature in Outlook and Design Tips

By |2023-04-27T09:53:34-04:00April 19th, 2023|Email Management Tips, Microsoft 365|

Most professionals send dozens of emails every day. Thus, neglecting to take the time to create a business email signature means missing a critical opportunity to connect. A well-crafted signature provides crucial contact details and much more. For instance, the signature can increase brand awareness, generate leads and drive traffic to your website. What to Include in a Business Email Signature In addition to essential contact details, your email signature can include anything from social media links to a favorite quote. Before you create your signature, consider what image you want to portray and what you want recipients to know

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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