Business Email Security Updates Critical to Keep Pace with Emerging Threats

By |2024-02-21T16:34:23-05:00February 21st, 2024|article, blog, Cyber-Security, Email Management Tips, Email security|

Cyber criminals love email. Everyone uses it. Businesses depend on it. And threat actors successfully use email as an attack vector over and over again. In fact, over 90 percent of malware arrives via email. Hackers have upped their cyber attack strategies, but business email security often lags behind. Organizations must modernize their security practices. Business Email Security Predictions for 2024 To build an effective defense, security teams need to know the nature of the dangers they face. Experts have identified several key email threats for 2024, including the following: More sophisticated phishing attacks – Phishing attacks continue to evolve.

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Microsoft Defender for Office 365 Delivers Powerful, Integrated Email Security

By |2024-01-31T15:26:52-05:00January 31st, 2024|Cyber-Security, Email Management Tips, Microsoft 365, Office 365 and Migration|

The modern workplace continues to depend on email for essential business communication. However, this versatile tool also exposes organizations to dangerous cyber threats. Microsoft Defender for Office 365 includes the tools necessary to prevent, detect, and respond to attacks on email and collaboration tools. Utilizing AI and machine learning, Defender for Office 365 analyzes billions of signals and detects even highly sophisticated cyber threats. It also integrates with other Microsoft security solutions, including Microsoft Defender XDR and Microsoft Sentinel. This unified security operations platform provides protection across the organization’s digital landscape. Prevent and Detect Attacks More than 90 percent of

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Email Organization Tips Help Busy Professionals Reclaim Vital Work Hours

By |2024-01-30T09:50:07-05:00January 24th, 2024|Email Management Tips, Email Policy, Microsoft 365|

Most workdays start with a morning cup of coffee and precious time lost while sifting through the dreaded inbox. More messages arrive throughout the day, continually interrupting the workflow. Busy professionals lose 10 to 15 hours every week to email, but these email organization tips will help reduce stress, enhance productivity, and improve communication. Create and Follow a Clear Inbox Policy Without a clear plan for how to approach email, many users find themselves checking email constantly and responding to unimportant messages. Worse, important information gets lost in a cluttered inbox. Establishing and maintaining a definitive policy for addressing email

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Bogged Down with Email? These Popular Microsoft Outlook Features Will Help

By |2024-01-30T09:59:08-05:00January 10th, 2024|Email Management Tips, Email Policy|

Email powers communication and provides an effective way for businesses to connect with customers and stakeholders. It serves as an important record of conversations and transactions. But it also eats up valuable time. According to a study by McKinsey, office workers spend 28% of their workweek on email. Consider these Microsoft Outlook features that automate routine email tasks and help busy professionals reclaim their hours. Compose Now, Send Later Email timing makes a difference. For instance, send an email to a coworker at the beginning of their weeklong vacation, and it will get buried in hundreds of emails. Likewise, sending

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Why Business Leaders Should Switch to Office 365 Email from Gmail

By |2023-10-06T10:26:28-04:00August 16th, 2023|Email Management Tips, Email Migration, Office 365 and Migration|

Office 365 is the most widely used cloud service by user count, with over 300 million monthly active users as of Q2 2023. Driven by strong demand for cloud-based productivity and collaboration tools, Office 365 saw a 15% increase in monthly active users compared to Q1 2023. Here we explore why business leaders should switch from Gmail to Office 365 Email (Microsoft 365 Outlook). Companies that Switched to Office 365 Email Office 365 users can access their files and collaborate with others from any device and location thanks to its cloud-based platform and mobile apps. ITS San Francisco, a large

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How to Whitelist Email in Office 365 Security and Compliance

By |2023-07-28T08:14:05-04:00July 26th, 2023|Cyber-Security, Email Management Tips, Email Policy, Office 365 and Migration|

Whitelisting allows selected email addresses or domains to bypass spam filters and reach the intended recipients. Knowing how to whitelist email in Office 365 Security and Compliance ensures that important messages from trusted senders are not blocked or marked as junk by Security and Compliance features. Improve Deliverability, Visibility, and User Experience Whitelisting improves the deliverability and visibility of important messages from trusted senders, such as customers, partners, vendors, or internal communications. It also reduces the risk of missing or overlooking critical information due to spam filtering or user actions, such as deleting or ignoring junk mail. Whitelisting also enhances

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Email Compliance Tips to Avoid Penalties and Preserve Goodwill

By |2023-04-27T09:47:55-04:00April 26th, 2023|Email Management Tips, Privacy|

Email remains an essential tool for business communication. Workers use it to connect with vendors and colleagues. And email marketing presents a cost-effective way to stretch advertising dollars and strengthen customer relationships. However, to avoid penalties and preserve customer goodwill, organizations must ensure email compliance. Companies should be aware of several laws affecting email. For instance, the CAN-SPAM act regulates marketing emails in the United States, with even stiffer laws in Canada. The FTC will levy costly fines and penalties against companies who violate CAN-SPAM. In addition to CAN-SPAM, a growing number of states have begun implementing privacy laws that

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How to Create a Business Email Signature in Outlook and Design Tips

By |2023-04-27T09:53:34-04:00April 19th, 2023|Email Management Tips, Microsoft 365|

Most professionals send dozens of emails every day. Thus, neglecting to take the time to create a business email signature means missing a critical opportunity to connect. A well-crafted signature provides crucial contact details and much more. For instance, the signature can increase brand awareness, generate leads and drive traffic to your website. What to Include in a Business Email Signature In addition to essential contact details, your email signature can include anything from social media links to a favorite quote. Before you create your signature, consider what image you want to portray and what you want recipients to know

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Streamline Email Governance with a Midsummer Fitness Check

By |2022-08-11T06:03:35-04:00July 13th, 2022|Email Management Tips, Email Policy|

Many organizations have a love/hate relationship with email. On the one hand, email remains the cornerstone of business communication. On the other, without diligent oversight, it can quickly become not only a time sink, but also a security and compliance liability. Spending some quality time on email governance can make the difference. Automate Email Policies A midsummer IT fitness checkup provides the perfect opportunity to review and update email policies. A well-crafted email policy both improves regulatory compliance and streamlines the archive to ease the eDiscovery process down the road. But policies require periodic adjustments to keep up with regulatory

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Check Out These New Outlook Features and Some Exciting Options You Probably Missed

By |2022-07-12T14:30:03-04:00June 22nd, 2022|Email Management Tips, Microsoft 365|

Recently, Microsoft announced several new Outlook features that will soon become available in Outlook for Windows. Some of these features were already available in the web version, so this will bring a more unified experience across platforms. Explore these upcoming features and other exciting options you may have missed along the way. Keep in mind that feature availability differs among various versions of Outlook. That is, features available in the web version may not yet appear in the desktop version, and vice versa. Additionally, Microsoft typically makes options available in a rolling fashion, so some customers will receive them earlier

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