5 Microsoft 365 New Features Drive Productivity and Engagement

By |2022-09-28T11:51:17-04:00September 20th, 2022|Microsoft 365|

While office workers enjoyed a well-deserved vacation this summer, Microsoft rolled out a few new features in Microsoft 365. From seamless software updates to strategic goal setting, Microsoft 365 new features and others you may have missed aim to improve the way we work and collaborate. 1. Seamless App Update Process Many workers maintain a love/hate relationship with Microsoft 365 updates. On the one hand, we love the chance to always use the latest version of the software and have quick access to new features. On the other hand, frequent messages about device updates interrupt work. And previously, a locked

Read More
Comments Off on 5 Microsoft 365 New Features Drive Productivity and Engagement

Recent Cyber Attacks Highlight Need for Municipal Data Governance and Security

By |2022-09-28T11:53:58-04:00September 14th, 2022|Cyber-Security, Information Governance and Management|

This year has seen a rise in cyber attacks on government agencies and prompted official warnings. Notably, a recent joint statement from the FBI and CISA warned schools about probable attacks. And a data breach of federal court records further spotlighted the need for improved municipal data governance and security. A perfect storm of cyber security risks makes municipal agencies particularly vulnerable to attack. In the first place, schools, courts, utility departments and other government entities store a treasure trove of sensitive information. Those same agencies often use legacy systems and lack critical cyber security infrastructure and data governance resources.

Read More
Comments Off on Recent Cyber Attacks Highlight Need for Municipal Data Governance and Security

Increase Data Visibility with Microsoft 365 Data Governance Tools

By |2022-10-11T10:33:36-04:00September 7th, 2022|Data Compliance, eDiscovery, Microsoft 365|

Organizations depend on data to drive business strategy. However, to make informed decisions, data users need the ability to find and access the right information. Additionally, administrators require detailed understanding of sensitive data throughout the organization. Improved data visibility with Microsoft 365 Purview automates the process of classifying and discovering data. By combining the features of Azure Purview and Microsoft 365 Compliance, the new Microsoft Purview provides powerful tools for information governance. No matter where your data lives, Purview delivers the tools to find and protect that data, achieve compliance and capitalize on valuable data assets. Classify Data for Sensitivity

Read More
Comments Off on Increase Data Visibility with Microsoft 365 Data Governance Tools

Organize Your Business with Microsoft Visio

By |2022-11-08T10:33:11-05:00August 31st, 2022|Microsoft 365, Technology|

What is Microsoft Visio? Part of the Microsoft Office family, Visio enables users to create professional looking diagrams and charts. Launched in 1992 and acquired by Microsoft in 2000, Microsoft Visio now comes with all commercial versions of Microsoft 365. Other subscription and purchase options apply to both web app and desktop versions of the product. Visio pros and first-time users alike tap Visio to create flowcharts, organization charts, floor plans, network diagrams, UML diagrams, and mind maps. Business users find it essential for process mapping and visual collaboration. Some versions of Visio also incorporate data visualization connections to Excel

Read More
Comments Off on Organize Your Business with Microsoft Visio

Information Governance Strategies for Businesses of All Sizes

By |2022-10-11T10:34:18-04:00August 24th, 2022|Information Governance and Management, Microsoft 365|

Regardless of size or industry, businesses no longer have the luxury of ignoring information governance. Increasingly complex data privacy regulations and an unrelenting barrage of cyber-attacks necessitate proactive information governance strategies. Additionally, such strategies help businesses realize data value and improve their competitive edge. Universal Information Governance Basics Information governance includes several key components, regardless of organization size. These include: Categorization and storage of data – The foundation of any information governance strategy involves identifying where data lives and tagging that data into appropriate categories. This helps to ensure data quality and allows users to find needed information quickly. This

Read More
Comments Off on Information Governance Strategies for Businesses of All Sizes

Microsoft 365 Information Governance Evolves with Unified Compliance and Data Governance Solution

By |2022-09-28T12:08:09-04:00August 17th, 2022|Cyber-Security, Data Compliance, Information Governance and Management, Microsoft 365|

This April, “to meet the challenges of today’s decentralized, data-rich workplace” Microsoft brought its existing collection of Microsoft 365 information governance and compliance solutions together under a new umbrella. The new Microsoft Purview brand combines the capabilities of the Microsoft 365 Compliance portfolio and the former Azure Purview. Purview delivers a comprehensive set of solutions that help organizations govern, protect, and manage all their data wherever it resides. It’s a great step forward for Microsoft in providing a unified data governance and risk management solution for Microsoft 365. The new Microsoft Purview: Provides visibility into data assets across locations, devices, and apps Enables easy

Read More
Comments Off on Microsoft 365 Information Governance Evolves with Unified Compliance and Data Governance Solution

Electronic Communications Policy Review Improves Compliance and Reduces Risk

By |2022-08-11T05:51:51-04:00August 10th, 2022|Data Compliance, Email Policy|

Advances in communication drive collaboration and efficiency. Teams work together easily over distance, moving seamlessly among email, virtual meetings, and messaging. However, the unstructured data generated in that communication can prove a significant liability without effective data governance. A comprehensive electronic communications policy helps reduce risk. For instance, regulations like HIPAA, CCPA and numerous financial privacy laws strictly govern the handling of sensitive data. An organization that allows improper sharing of personal data can incur stiff penalties. Likewise, during the process of litigation, companies may be required to compile relevant electronic data as evidence. Organizations need to determine what data

Read More
Comments Off on Electronic Communications Policy Review Improves Compliance and Reduces Risk

Why Data Compliance Monitoring is Essential to Manage Risk

By |2022-08-22T10:33:28-04:00August 2nd, 2022|Data Compliance, Microsoft 365, Technology|

Highly regulated industries such as healthcare and finance need to know where sensitive data resides and how it is used and shared. However, that data can live almost anywhere in the organization. Automated data compliance monitoring gives companies the visibility and control that they need to both ensure compliance and improve security. Unstructured Data Poses Significant Risk Much of an organization’s most dangerous digital property hides in unstructured data. This includes data sprinkled in formats such as emails, instant messages, PDF files, and videos. Experts estimate that unstructured data currently makes up about 80 percent of enterprise data. That massive

Read More
Comments Off on Why Data Compliance Monitoring is Essential to Manage Risk

Discover How PowerPoint Accessibility Features Engage a Broader Audience

By |2022-08-11T05:58:05-04:00July 27th, 2022|Microsoft 365|

Including a PowerPoint presentation when delivering content engages the audience on multiple levels, increasing understanding and participation. However, audience members with visual or hearing impairments or people who speak other languages may miss critical elements. PowerPoint accessibility features help to ensure everyone can access the content. For instance, consider the scenario in which a team member shares a presentation that uses complex infographics to depict critical information. A visually impaired colleague using a screen reader may miss key points of the presentation. Keep in mind these accessibility best practices when preparing presentations, whether presenting live or sharing presentations for on

Read More
Comments Off on Discover How PowerPoint Accessibility Features Engage a Broader Audience

Compliance Technology Eases Growing Cyber Security and Compliance Challenges

By |2022-08-11T06:01:01-04:00July 20th, 2022|Cyber-Security, Data Compliance, Technology|

In reaction to an evolving digital landscape and demands from consumers, experts predict millions of new regulations in the next decade. Maintaining and demonstrating compliance with multiple regulatory frameworks can prove costly and overwhelmingly complicated. Fortunately, modern compliance technology can significantly ease the burden of ensuring regulatory compliance. Non-compliance can bring significant consequences, including stiff fines and loss of reputation and business. However, staying on top of a constantly evolving regulatory environment can quickly exhaust time and resources. Technologies such as artificial intelligence, machine learning and Microsoft Purview free up internal resources to focus on core business goals. Increasing Compliance

Read More
Comments Off on Compliance Technology Eases Growing Cyber Security and Compliance Challenges

Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

Go to Top