New Reasons to Migrate to Microsoft 365

By |2020-06-11T13:43:15-04:00May 6th, 2020|Email Migration, Office 365 and Migration|

COVID-19 has changed how and where we work. The old paradigms of conference room collaboration, watercooler discussions and packed auditorium training and announcements are giving way to virus safety concerns. In the context of this emerging reality, we present the standard reasons and some brilliant new reasons to migrate to Microsoft 365. Standard Reasons to Migrate to Microsoft 365 Reduced In-house IT Expenses Microsoft 365 migration enables small businesses to adopt full-featured software without the need for expensive in-house IT support, a key benefit. Because software and data are stored in the cloud, every employee has access to the latest

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5 File Sharing Best Practices to Protect Business Data at Home

By |2020-06-11T13:45:38-04:00April 29th, 2020|Cyber-Security, Data Compliance|

After several weeks of lockdown with its necessary work-from-home (WFH) conditions, we’ve all adapted fairly well to the WFH basics. We can access our company network and apps, post to the blog and gratefully check the status of our paychecks. Perhaps now is the time to check and improve the security of our business data by implementing some file sharing best practices. 1. Establish a Security-first Mindset With COVID-19 WFH policies, end users regularly conduct business via home computer, laptop or mobile device. As a result, the network perimeter has largely disappeared. Thus, an organization’s WFH security posture would be

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COVID-19 Phishing SCAMS: 5 ways to Protect Your Business

By |2020-06-11T13:49:00-04:00April 23rd, 2020|Cyber-Security, Safety and Cyber Security|

Since the COVID-19 pandemic began, cybercrime has increased by up to 300%. According to cyber security experts, a big part of that increase has come in the form of COVID-19 phishing scams. Now more than ever, organizations must remain hyper-vigilant to protect assets and employees from attack. With many employees working from home (WFH), everyone appears to be a target. With expanded security perimeters, reports of phishing attacks are way up, even within our own organization. Current COVID-19 Phishing Scams The most common COVID-19 phishing scams involve the sinister but effective method of spoofing authoritative sources. Often-spoofed organizations include the

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Tips for Effective Microsoft 365 Virtual Meetings

By |2020-06-11T13:57:26-04:00April 22nd, 2020|Office 365 and Migration|

In the course of one month, the majority of global office workers moved to remote work. Meetings that used to happen in the hallway, the board room or an auditorium now occur online. Fortunately, technology offers the tools to make that happen smoothly. Use these hints to turbo charge the productivity of your Microsoft 365 virtual meetings. Minimize Distractions Conducting a meeting online from home means dealing with all the chaos of a family confined to quarters. One participant opens a noisy bag of chips. Another forgot to remove the pile of dirty clothes from the bed behind his chair.

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Harness the Benefits of Cloud Computing for Remote Work

By |2020-06-11T14:01:37-04:00April 21st, 2020|Trending|

In 2018, a journalist predicted that by 2020, nearly seventy-five percent of the workforce would work remotely. While the future he envisioned likely looked substantially different than our current reality, here we are. The majority of the global workforce has left the office. And forward-thinking organizations are realizing the benefits of cloud computing for remote work. Consider a typical workday for a member of a marketing team. In the course of the day, she will likely conduct video conferences with team members and external consultants. She might work with a colleague to edit a presentation for next week’s executive meeting.

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How to Turn Off Clutter in Outlook / Office 365

By |2022-01-28T09:02:46-05:00April 21st, 2020|Office 365 and Migration|

How to Turn Off Clutter in Outlook / Office 365 Clutter is a mailbox management feature of Office 365 for Business. (If you don’t have an Office 365 for Business subscription, you will not have this feature.) It analyzes how you process your email and then moves “unimportant” or low-priority email from your Inbox into a special folder, to save you the time of doing this yourself. Essentially, it sorts emails it thinks you will already ignore into a secondary Inbox. If you already have an email spam protection tool running, Clutter may be overkill. If you’re tired of fishing

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10 of the latest Microsoft Teams integrations to help you work smarter, not harder

By |2020-06-15T10:02:40-04:00April 21st, 2020|Office 365 and Migration|

used with permission from Microsoft 365 We built Microsoft Teams as a platform to bring together all of your workplace tools, apps, and services—whether or not we built them—to allow you to deliver better workday flow for you and your employees. A lot of you recognize the power of Teams, and you’ve been asking how to use Teams to its full advantage. Look no further. Today, we’re sharing ten of the latest Microsoft Teams integrations you can use every day to simplify workflows, refocus your attention, and get back to working smarter—not harder. This is something our CEO, Satya Nadella, recently

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4 Tips for Sharing Bandwidth During a Pandemic or Anytime

By |2020-06-15T09:38:39-04:00April 9th, 2020|Trending|

You jump on an important video conference with your team, but the video feed freezes. Frustrated, you look around your house, only to find your son playing Call of Duty online and your daughter video chatting with her friends. Upstairs, your husband uploads a lecture for his students. Pause. Take a deep breath. And check out some tips for sharing bandwidth. Bandwidth Basics At work, hundreds of employees use the internet simultaneously without any perceivable impact on performance. At home, however, a handful of family members sharing bandwidth can bring the system to a crawl. Home networks simply cannot handle

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4 Data Governance Tools that Protect and Power Vital Information Assets

By |2020-06-12T10:30:08-04:00April 1st, 2020|Cyber-Security, Data Compliance, Information Governance and Management|

Along with daffodils and Mardi Gras, spring 2020 brought a pandemic that has rocked the global economy and changed daily life. As organizations navigate the crisis, they depend on accurate, accessible and usable data to forecast the future and inform decisions. Data governance tools play an essential role in ensuring that businesses realize the full potential of data. For example, retail businesses need to respond in an agile way to changes in consumer buying habits. With up-to-date data, they can quickly analyze, and even anticipate, those changes. And with more employees working remotely, data governance tools help ensure that the

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Coronavirus Phishing Attacks Target Remote Workers

By |2020-06-12T10:32:00-04:00March 24th, 2020|Cyber-Security, Safety and Cyber Security|

Spurred by social distancing orders, the American workforce is returning home. In fact, Netskope Threat Labs reports that 58 percent of users worked remotely last week. This compares with an average of 27 percent prior to the pandemic. Unfortunately, researchers have also recorded a corresponding spike in coronavirus phishing attacks. Cyber criminals love a crisis, from terror attacks to natural disasters. Using emotional appeals and a sense of urgency, they trick users into surrendering sensitive information or unknowingly downloading malware. And most of the time, they use email to launch the attack. Remote Work Raises the Risk While advances in

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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