How to Turn Off Clutter in Outlook / Office 365

By |2022-01-28T09:02:46-05:00April 21st, 2020|Office 365 and Migration|

How to Turn Off Clutter in Outlook / Office 365 Clutter is a mailbox management feature of Office 365 for Business. (If you don’t have an Office 365 for Business subscription, you will not have this feature.) It analyzes how you process your email and then moves “unimportant” or low-priority email from your Inbox into a special folder, to save you the time of doing this yourself. Essentially, it sorts emails it thinks you will already ignore into a secondary Inbox. If you already have an email spam protection tool running, Clutter may be overkill. If you’re tired of fishing

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10 of the latest Microsoft Teams integrations to help you work smarter, not harder

By |2020-06-15T10:02:40-04:00April 21st, 2020|Office 365 and Migration|

used with permission from Microsoft 365 We built Microsoft Teams as a platform to bring together all of your workplace tools, apps, and services—whether or not we built them—to allow you to deliver better workday flow for you and your employees. A lot of you recognize the power of Teams, and you’ve been asking how to use Teams to its full advantage. Look no further. Today, we’re sharing ten of the latest Microsoft Teams integrations you can use every day to simplify workflows, refocus your attention, and get back to working smarter—not harder. This is something our CEO, Satya Nadella, recently

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4 Tips for Sharing Bandwidth During a Pandemic or Anytime

By |2020-06-15T09:38:39-04:00April 9th, 2020|Trending|

You jump on an important video conference with your team, but the video feed freezes. Frustrated, you look around your house, only to find your son playing Call of Duty online and your daughter video chatting with her friends. Upstairs, your husband uploads a lecture for his students. Pause. Take a deep breath. And check out some tips for sharing bandwidth. Bandwidth Basics At work, hundreds of employees use the internet simultaneously without any perceivable impact on performance. At home, however, a handful of family members sharing bandwidth can bring the system to a crawl. Home networks simply cannot handle

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4 Data Governance Tools that Protect and Power Vital Information Assets

By |2020-06-12T10:30:08-04:00April 1st, 2020|Cyber-Security, Data Compliance, Information Governance and Management|

Along with daffodils and Mardi Gras, spring 2020 brought a pandemic that has rocked the global economy and changed daily life. As organizations navigate the crisis, they depend on accurate, accessible and usable data to forecast the future and inform decisions. Data governance tools play an essential role in ensuring that businesses realize the full potential of data. For example, retail businesses need to respond in an agile way to changes in consumer buying habits. With up-to-date data, they can quickly analyze, and even anticipate, those changes. And with more employees working remotely, data governance tools help ensure that the

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Coronavirus Phishing Attacks Target Remote Workers

By |2020-06-12T10:32:00-04:00March 24th, 2020|Cyber-Security, Safety and Cyber Security|

Spurred by social distancing orders, the American workforce is returning home. In fact, Netskope Threat Labs reports that 58 percent of users worked remotely last week. This compares with an average of 27 percent prior to the pandemic. Unfortunately, researchers have also recorded a corresponding spike in coronavirus phishing attacks. Cyber criminals love a crisis, from terror attacks to natural disasters. Using emotional appeals and a sense of urgency, they trick users into surrendering sensitive information or unknowingly downloading malware. And most of the time, they use email to launch the attack. Remote Work Raises the Risk While advances in

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6 Data Backup Best Practices to Increase Productivity and Secure Vital Intellectual Assets

By |2020-06-12T10:34:31-04:00March 18th, 2020|Data Compliance, Information Governance and Management|

You may have missed National Grammar Day or Dr. Seuss’s birthday. But organizations need to pay attention to one key March holiday. As World Backup Day approaches, take the opportunity to implement data backup best practices. Your business may depend on it. Today’s backup technology, including Azure Backup and Site Recovery, removes the pain from the process. Benefits of Regular, Reliable Backups Consider the threats to vital data, from stolen laptops to ransomware or failed hard drives. Lost data can cripple businesses and even affect the delivery of healthcare and other vital human services. On the other hand, regular backups

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3 Ways the Paperless Office Aids Information Governance

By |2020-06-12T10:40:01-04:00March 12th, 2020|Information Governance and Management, Office 365 and Migration|

3 Ways the Paperless Office Aids Information Governance As far back as 1975, a writer for Business Week predicted the paperless office. While the vision of a PC on every desk came true, paper use in offices around the world continues to climb. In fact, recent estimates suggest that the average office worker in the United States uses 10,000 sheets of paper a year. Much of that paper winds up in the trash within hours. Even more importantly, endless paper files leave sensitive information difficult to locate, organize and secure. In an age increasingly dominated by concerns about data privacy

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Advancements in Data Encryption Up the Data Defense Game

By |2024-03-12T16:00:46-04:00March 5th, 2020|Cyber-Security, Data Compliance, Technology|

From credit card transactions to online loan applications and sensitive emails, billions of pieces of valuable information cross the internet every hour. Keeping that data safe from unauthorized access requires increasingly sophisticated tools. As the challenges to data security grow more intense, advancements in data encryption rise to meet them. In the movies, messengers transmitted important documents in a briefcase, handcuffed to the messenger’s wrist and accessible only via a key. The messenger made certain that no one tampered with the document during transit and that only the intended recipient opened the briefcase to retrieve and read its contents. Encryption

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Improve Security and Compliance by Migrating PST Files

By |2020-06-12T16:20:34-04:00February 26th, 2020|Email Migration, Email Policy|

Once upon a time, all major email systems used “personal storage tables,” commonly known as PST files. In fact, many organizations still use them to back up or archive email data. However, that practice no longer makes sense in today’s compliance-conscious and security-focused environment. Instead, consider migrating PST files to Office 365 or other centrally managed archival solution. Why Organizations Should Eliminate PST Files PST files once performed a vital function. Twenty years ago, network connections proved unreliable and slow, and online storage cost a great deal. With PST files, users could store email locally. Thus, even if the network

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Migrating from Exchange 2010 to Improve Security and Productivity

By |2020-06-15T10:36:11-04:00February 19th, 2020|Email Migration|

Last fall, Microsoft announced that it would extend the end-of-life date for Exchange 2010 until October 2020. While the announcement brought a measure of relief for organizations under a time crunch, October will arrive in no time. If you have not already upgraded, now is the time to get started with your Exchange migration. To help you plan your migration, you need to understand the impact of Exchange 2010 end of life. Then, you will need to decide the best migration path for your organization. That is, you can stay on-premises and upgrade to Office 2019. Or, you can take

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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