Optimizing Governance, Risk and Compliance in Microsoft 365

By |2022-11-08T10:32:59-05:00September 28th, 2022|Data Compliance, Information Governance and Management, Microsoft 365|

Compliance has become a hot topic in recent years, as regulations govern many aspects of the workplace. To remain competitive, organizations must improve their compliance posture, and Microsoft offers robust tools to support that process. Forward-thinking companies make it a priority to optimize the capabilities around governance, risk and compliance in Microsoft 365. Compliance and Security Compliance refers to the laws and industry regulations a company must follow. Regulations such as HIPAA and PCI DSS define the types of data companies must protect. They also mandate processes such as data retention and disclosure of certain security events. Data security, on

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Increase Data Visibility with Microsoft 365 Data Governance Tools

By |2022-10-11T10:33:36-04:00September 7th, 2022|Data Compliance, eDiscovery, Microsoft 365|

Organizations depend on data to drive business strategy. However, to make informed decisions, data users need the ability to find and access the right information. Additionally, administrators require detailed understanding of sensitive data throughout the organization. Improved data visibility with Microsoft 365 Purview automates the process of classifying and discovering data. By combining the features of Azure Purview and Microsoft 365 Compliance, the new Microsoft Purview provides powerful tools for information governance. No matter where your data lives, Purview delivers the tools to find and protect that data, achieve compliance and capitalize on valuable data assets. Classify Data for Sensitivity

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Microsoft 365 Information Governance Evolves with Unified Compliance and Data Governance Solution

By |2022-09-28T12:08:09-04:00August 17th, 2022|Cyber-Security, Data Compliance, Information Governance and Management, Microsoft 365|

This April, “to meet the challenges of today’s decentralized, data-rich workplace” Microsoft brought its existing collection of Microsoft 365 information governance and compliance solutions together under a new umbrella. The new Microsoft Purview brand combines the capabilities of the Microsoft 365 Compliance portfolio and the former Azure Purview. Purview delivers a comprehensive set of solutions that help organizations govern, protect, and manage all their data wherever it resides. It’s a great step forward for Microsoft in providing a unified data governance and risk management solution for Microsoft 365. The new Microsoft Purview: Provides visibility into data assets across locations, devices, and apps Enables easy

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Electronic Communications Policy Review Improves Compliance and Reduces Risk

By |2022-08-11T05:51:51-04:00August 10th, 2022|Data Compliance, Email Policy|

Advances in communication drive collaboration and efficiency. Teams work together easily over distance, moving seamlessly among email, virtual meetings, and messaging. However, the unstructured data generated in that communication can prove a significant liability without effective data governance. A comprehensive electronic communications policy helps reduce risk. For instance, regulations like HIPAA, CCPA and numerous financial privacy laws strictly govern the handling of sensitive data. An organization that allows improper sharing of personal data can incur stiff penalties. Likewise, during the process of litigation, companies may be required to compile relevant electronic data as evidence. Organizations need to determine what data

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Why Data Compliance Monitoring is Essential to Manage Risk

By |2022-08-22T10:33:28-04:00August 2nd, 2022|Data Compliance, Microsoft 365, Technology|

Highly regulated industries such as healthcare and finance need to know where sensitive data resides and how it is used and shared. However, that data can live almost anywhere in the organization. Automated data compliance monitoring gives companies the visibility and control that they need to both ensure compliance and improve security. Unstructured Data Poses Significant Risk Much of an organization’s most dangerous digital property hides in unstructured data. This includes data sprinkled in formats such as emails, instant messages, PDF files, and videos. Experts estimate that unstructured data currently makes up about 80 percent of enterprise data. That massive

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Compliance Technology Eases Growing Cyber Security and Compliance Challenges

By |2022-08-11T06:01:01-04:00July 20th, 2022|Cyber-Security, Data Compliance, Technology|

In reaction to an evolving digital landscape and demands from consumers, experts predict millions of new regulations in the next decade. Maintaining and demonstrating compliance with multiple regulatory frameworks can prove costly and overwhelmingly complicated. Fortunately, modern compliance technology can significantly ease the burden of ensuring regulatory compliance. Non-compliance can bring significant consequences, including stiff fines and loss of reputation and business. However, staying on top of a constantly evolving regulatory environment can quickly exhaust time and resources. Technologies such as artificial intelligence, machine learning and Microsoft Purview free up internal resources to focus on core business goals. Increasing Compliance

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Municipal Data Governance Builds Trust and Transparency

By |2022-02-17T15:14:37-05:00September 29th, 2021|Data Compliance, Information Governance and Management|

In August 2021, Kathy Hochul took office as the governor of New York state. In a bid to rebuild public trust after Andrew Cuomo’s tumultuous administration, Hochul quickly launched a transparency initiative. This initiative once again focuses attention on the critical importance of municipal data governance. Municipal Governments and the Data Challenge Municipal governments face a number of challenges to achieving data transparency. Limited personnel and tight budgets top the list. Information silos and poor data quality compound the problem. And poor communication between departments results in duplicates and incomplete or inaccurate data. Mismanaged data in turn results in flawed

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Regular Data Backup in Microsoft 365 Ensures Business Continuity

By |2022-01-28T09:07:59-05:00September 22nd, 2021|Cyber-Security, Data Compliance, Office 365 and Migration|

Business continuity experts have long emphasized the need for regular backups. With backups, organizations can more smoothly navigate disasters and cyber threats, prevent data loss, and strengthen regulatory compliance. While cloud migration changes the environment, data backup in Microsoft 365 proves essential for business success. Causes of Data Loss Cloud computing delivers anytime/anywhere access to data. Even if a disaster destroys the office, employees can still access critical data from remote locations. However, data loss presents a significant risk, even in the cloud. For instance, the most common cause of data loss involves employees accidentally deleting critical information. Likewise, an

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5 Essential Data Compliance Best Practices for Government Agencies

By |2021-10-25T05:45:07-04:00September 1st, 2021|Data Compliance, Privacy|

The public sector deals with a treasure trove of sensitive data, from social security numbers to payment information. Hackers know this and have increasingly turned their focus to local and state government agencies. Consequently, these organizations must implement data compliance best practices to safeguard personally identifiable information (PII) and avoid stiff penalties. For example, in 2016, dozens of Los Angeles County employees gave in to a phishing attack. As a result, hackers gained access to the personal data of nearly 800,000 people. Attackers can then sell personal information or use stolen credentials to access government systems or disrupt critical services.

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Addressing the Translation Problem in Compliance

By |2021-10-25T05:46:55-04:00August 11th, 2021|Cyber-Security, Data Compliance|

A traveler walking through the streets of New York City could hear nearly 800 different languages. In fact, 45 percent of New Yorkers speak a language other than English at home. For businesses serving these populations, and for global organizations everywhere, translation services fill a vital role. But businesses must also address the translation problem in compliance. For example, HIPAA regulations mandate that organizations maintain confidentiality of protected health information (PHI). This means that they must protect PHI from unauthorized access at all stages, including in transit and in storage. That includes data being translated. Penalties for violating HIPAA regulations

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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