3 Ways the Paperless Office Aids Information Governance

By |2020-06-12T10:40:01-04:00March 12th, 2020|Information Governance and Management, Office 365 and Migration|

3 Ways the Paperless Office Aids Information Governance As far back as 1975, a writer for Business Week predicted the paperless office. While the vision of a PC on every desk came true, paper use in offices around the world continues to climb. In fact, recent estimates suggest that the average office worker in the United States uses 10,000 sheets of paper a year. Much of that paper winds up in the trash within hours. Even more importantly, endless paper files leave sensitive information difficult to locate, organize and secure. In an age increasingly dominated by concerns about data privacy

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Pain free Legacy Archive Migrations

By |2020-06-15T10:40:33-04:00February 12th, 2020|Email Migration, Office 365 and Migration|

In the early 2000s, spurred by the Sarbanes-Oxley Act, companies turned their focus to email archiving. On-premises archiving solutions such as EMC SourceOne and Enterprise Vault dominated the scene until 2010. Now, as many of these systems reach end of life, companies must navigate legacy archive migrations or risk losing critical information. Explore the Options Organizations with legacy archive systems must make a choice. These solutions no longer provide necessary functionality. At the same time, regulatory compliance demands email retention, leaving companies with limited options for addressing data in legacy systems. One option involves migrating the entire email archive to

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Determine the Future of Your Legacy Email Archiving Solution

By |2020-06-15T10:42:02-04:00February 5th, 2020|Email Migration, Office 365 and Migration|

Over a decade ago, your organization purchased a state-of-the-art archiving solution to help you save space and achieve regulatory compliance. But technology marched on quickly, and that legacy email archiving solution no longer meets your needs. You must decide whether to limp along with an outdated and poorly-supported product or migrate to a modern solution. Email archiving systems like SourceOne and Enterprise Vault led the industry in 2009. But with mass migration to the cloud, these solutions quickly lost ground to more up-to-date technology. Organizations moved their email operations to nimble cloud services such as Office 365, in some cases

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4 Office 365 Apps to Look for When You Migrate from GroupWise to the Cloud

By |2020-06-01T09:18:25-04:00November 29th, 2019|Office 365 and Migration|

You know about Outlook, Word, Excel and PowerPoint. However, you may not be as familiar with some of the other gems waiting for you when you migrate from GroupWise to Office 365. Moving to the cloud provides the perfect opportunity to explore some of these powerful Office 365 apps that promote collaboration and productivity. 1. Sway Microsoft introduced this web-centric alternative to PowerPoint in 2015. While PowerPoint still works best for data-driven presentations, Sway offers an intuitive option for presentations, brochures, newsletters and more. Some exciting features of Sway include: Works on multiple platforms – Users can access Sway from

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Cloud Security Tips to Ease the Transition from GroupWise to Office 365

By |2020-06-01T09:41:08-04:00November 13th, 2019|Office 365 and Migration, Safety and Cyber Security|

Reports of the state of business cloud security in 2019 show a good news/bad news scenario. The good news for GroupWise users contemplating a move to the cloud and possibly Office 365? Specifically, security offerings have improved. In addition, most cloud service providers stay on top of infrastructure security. In fact, none of the high-profile breaches of 2018 resulted from cloud service provider negligence. The bad news? Organizations have largely failed to keep pace with emerging security technologies. For example, misconfiguration ranks a close second to credential hijacking as the most common cause of security breaches. Less than half of

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8 Reasons GroupWise Users Move to the Cloud

By |2020-06-01T09:45:43-04:00November 6th, 2019|Office 365 and Migration|

Over three decades, GroupWise developed a loyal customer base. However, in recent years, many GroupWise customers have opted to move to the cloud. In addition to the full-featured email and calendaring they have come to expect, enterprises gain enhanced collaboration while reducing the burden on overworked IT staff. Explore a few of the advantages of migrating from GroupWise to a cloud solution such as Office 365 for business. 1. Always Up to Date The average enterprise IT staff maintains dozens of software applications, in addition to managing networks and servers. Keeping all that software and hardware up to date can be

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4 Document Management Benefits of Office 365 for GroupWise Users

By |2024-03-12T15:38:18-04:00October 31st, 2019|Office 365 and Migration|

Making the switch from GroupWise to Office 365 can sound like a daunting task. However, powerful collaboration and mobility features, in addition to flexible migration solutions, make the choice to upgrade much easier. Explore the document management benefits of Office 365 and discover how migrating to the cloud can boost your business. 1. Full-featured Collaboration Office 365 offers multiple levels of collaboration. To begin with, each user license includes 1 TB of OneDrive file storage for individual use and limited sharing. For instance, an employee may wish to share an early draft of a document with one or two team

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Outlook Tips for Former GroupWise Users

By |2020-01-29T08:04:53-05:00October 23rd, 2019|Office 365 and Migration|

Your organization has just migrated from GroupWise to Office 365. You love the collaborative benefits of working in the cloud, and Outlook offers a ton of great features to make your work life easier. At the same time, getting used to a new email system can prove a little confusing. Here are some handy Outlook tips to get you started. Streamline Email for Efficiency Add rules – Any rules you created in GroupWise will not migrate over. But you can quickly create rules in Outlook. For example, you can tell Outlook to mark all emails from your manager as Important

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GroupWise vs Outlook, 12 Differences to Know Before Migrating to Office 365

By |2022-01-28T09:18:20-05:00October 10th, 2019|Email Migration, Office 365 and Migration|

With the popularity of Microsoft Office 365 and the myriad of benefits that come with working in the cloud, many organizations have made the leap from GroupWise to Outlook. For end users, that means some changes to email, calendars and tasks. Understanding some key GroupWise vs Outlook differences will help to ease the transition. Essential Email Differences, GroupWise vs Outlook In general, Outlook brings improved speed and stability to email. Many users also prefer the Outlook user interface over GroupWise. Some differences to keep in mind include the following: Retracting messages – Outlook includes limited abilities to retract sent messages.

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Why are you still waiting to upgrade your email to the cloud?

By |2020-04-21T02:31:57-04:00October 8th, 2019|Office 365 and Migration, Technology|

used with permission from Microsoft Office Blogs You’ve heard about the cloud, you know the benefits it offers, yet you’re still using an on-premises solution for your company’s emails. Maybe the thought of the transition is too daunting, or you’re not convinced it’s necessary at this time—there are many reasons that you might chose to stay with on-premises servers. According to the 2015 IDG Enterprise Cloud Computing Survey, 72 percent of organizations already have at least one application in the cloud and 56 percent are currently identifying which IT operations to move. Here are some common misconceptions about on-premises email and

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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