Control the Future of Data with AI and Information Governance

By |2023-03-15T17:46:16-04:00March 1st, 2023|Data Compliance, Information Governance and Management|

As business leaders know, great opportunity often brings great risk. Thus, big data drives strategy and informs decision making. But mismanaged data creates security and compliance nightmares. New AI tools promise to help but raise privacy and ethics concerns. However, AI and information governance together harness opportunity while minimizing risk. For example, protected health information slides under the radar in numerous formats, from emails to meeting transcripts and chats. However, using AI-powered tools, information governance professionals can automatically find and tag sensitive data wherever it lives. This allows them to ensure compliance with privacy regulations. On the other hand, new

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Law Firm Compliance Challenges Underscore Need for Renewed Cyber Security Focus

By |2023-03-07T16:06:13-05:00February 8th, 2023|Cyber-Security, Data Compliance, Information Governance and Management|

Today’s regulatory environment can feel like a minefield. From SOX to HIPAA, GDPR to PCI DSS and new state privacy laws, complex regulations affect nearly every organization. And for attorneys, the landscape proves especially difficult. Each client potentially brings both sensitive data and additional regulations, adding to law firm compliance challenges. Understand How and When Regulations Apply to Law Firms Law firms occupy a unique position that makes them potentially subject to a wide range of regulations. Like any organization, they must comply with the evolving privacy laws of the state(s) in which they do businesses. However, in addition, they

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Why Lawyers Need to Understand Shadow Data

By |2023-03-08T13:40:50-05:00January 25th, 2023|Cyber-Security, eDiscovery, Information Governance and Management|

rganizations gather massive quantities of data, using that data to inform decision-making and business strategy. However, while data plays a critical role in business success, it can also increase security and compliance risks. When advising their clients on cyber security, legal teams must take into account the dangers posed by shadow data. In a digital environment dominated by cyber threats and privacy regulations, proactive organizations take great care to protect sensitive data. For instance, healthcare organizations bolster security around their EMR. But they may be neglecting shadow data, the sensitive data that lives outside the EMR, beneath the radar of

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Compliance Technology Eases Growing Cyber Security and Compliance Challenges

By |2022-08-11T06:01:01-04:00July 20th, 2022|Cyber-Security, Data Compliance, Technology|

In reaction to an evolving digital landscape and demands from consumers, experts predict millions of new regulations in the next decade. Maintaining and demonstrating compliance with multiple regulatory frameworks can prove costly and overwhelmingly complicated. Fortunately, modern compliance technology can significantly ease the burden of ensuring regulatory compliance. Non-compliance can bring significant consequences, including stiff fines and loss of reputation and business. However, staying on top of a constantly evolving regulatory environment can quickly exhaust time and resources. Technologies such as artificial intelligence, machine learning and Microsoft Purview free up internal resources to focus on core business goals. Increasing Compliance

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Addressing the Translation Problem in Compliance

By |2021-10-25T05:46:55-04:00August 11th, 2021|Cyber-Security, Data Compliance|

A traveler walking through the streets of New York City could hear nearly 800 different languages. In fact, 45 percent of New Yorkers speak a language other than English at home. For businesses serving these populations, and for global organizations everywhere, translation services fill a vital role. But businesses must also address the translation problem in compliance. For example, HIPAA regulations mandate that organizations maintain confidentiality of protected health information (PHI). This means that they must protect PHI from unauthorized access at all stages, including in transit and in storage. That includes data being translated. Penalties for violating HIPAA regulations

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Privacy Compliance and Remote Work

By |2021-06-07T05:38:52-04:00May 26th, 2021|Data Compliance, Privacy|

Technology has kept businesses afloat over the past year. However, moving millions of employees to work from home comes on the heels of a growing global focus on data privacy. Consequently, organizations already scrambling to meet regulations now face the dilemma of supporting both privacy compliance and remote work. Consider several typical scenarios. Employees work on personal devices more than ever before, devices that may lack up-to-date security measures and secure Wi-Fi. Medical professionals conduct patient visits over video. Roommates and families share home networks and office space. Employees and organizations alike must take responsibility for privacy compliance and data

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Microsoft 365 Records Management Delivers Flexible Solution for Managing High-Value Content

By |2021-06-07T05:51:51-04:00May 5th, 2021|Data Compliance, Information Governance and Management, Office 365 and Migration|

Following a steadily growing trend, experts estimate that 94 percent of workloads will process in the cloud in 2021. For many organizations looking to move services to integrated platforms and consolidate costs, Microsoft 365 provides a logical solution. And now, with Microsoft 365 Records Management, organizations benefit from greater security and compliance options. Powerful Information Governance Features of Microsoft 365 Records Management Even before the upheaval of 2020, the business world hailed digital transformation as a key strategy for success. The pandemic simply quickened the pace, as organizations leveraged the cloud and other technologies to solve business problems. And as

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Changing Data Privacy Laws and Retail Consumer Trust

By |2024-03-12T16:40:58-04:00January 6th, 2021|Data Compliance, Information Governance and Management, Privacy|

Recently, we reported on the outlook for state and federal data privacy regulations. The changing regulatory landscape we find affects the retail industry directly in several ways.  Often caught in the middle, merchants scramble to comply with changing data privacy laws while striving to build customer trust and maintain a competitive edge. The digital revolution that empowers consumers with many shopping choices has fundamentally changed the retail business model. In response to changing consumer attitudes, retail industry leaders now seek a federal privacy framework to bring order and predictability to the evolving patchwork of state data privacy laws. Proposed Data

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How to do Quality Control and Compliance Recording in the Age of COVID-19, Zoom and Teams

By |2020-08-07T08:19:35-04:00July 15th, 2020|Data Compliance, Information Governance and Management, Trending|

We have all heard it. “This call may be monitored for quality assurance or compliance purposes.” Indeed, companies in various industries, including commodity brokerage, stocks, and investment management organizations, include compliance recording in their normal operations. They record calls and video conferences to minimize liability, ensure the quality of customer service, and improve workforce engagement. However, meeting governmental compliance and regulatory obligations remains the most compelling reason to record. Moving to the Cloud Call recording technology worked well when users connected through a PBX or isolated phone system and phone calls remained the norm. But the shift away from standard phone

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6 Steps to Privacy Law Compliance for Retailers

By |2020-06-01T09:05:09-04:00January 8th, 2020|Data Compliance, Information Governance and Management, Privacy|

The dawn of 2020 brought more than winter weather and New Year’s resolutions. Retailers must now demonstrate compliance with information privacy laws in the US, such as the California Consumer Privacy Act (CCPA) and, soon, New York’s SHIELD law. With strict customer privacy laws, retail information governance to achieve privacy law compliance takes on a key strategic role. For instance, CCPA mandates that businesses provide consumers control over their private information. That is, consumers can request disclosure of all personal data regarding themselves and their households. They can opt out of the sale of that data, and they can request

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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