Improve compliance with Office 365 E5 plan

By |2020-06-01T09:56:34-04:00September 10th, 2019|Data Compliance|

What is the Office 365 E5 plan and how can it help your business compliance? Organizations own the data they keep in the cloud and they need to know how it is being handled at all times. Microsoft is the industry leader in cloud compliance for enterprise customers. With the Office 365 E5 plan, advanced compliance is integrated into the service, so organizations can meet their unique requirements using a single cloud service. Microsoft recognizes that organizations want control over access to content stored in cloud services. To maximize data security and privacy for Office 365 customers, Microsoft has engineered

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Proven Tools and Expertise Ensure Success in GroupWise to Office 365 Migration

By |2020-06-01T10:12:23-04:00September 6th, 2019|Email Migration, Office 365 and Migration|

Email migration strategies from Ross Phillips When a relatively small specialty hospital merged into a large healthcare organization, the organization faced the challenge of navigating a GroupWise to Office 365 migration. Needing to migrate 5,000 mailboxes smoothly, they turned to Messaging Architects, attracted by their reputation for fixing broken migrations. Tight Timeline and Unwieldy Mailboxes Present a Challenge Like many organizations using old email systems, the hospital had no expert on staff to ensure proper system configuration. With no one to run maintenance, primary mailboxes and personal archives had grown prohibitively large and cumbersome. To add complexity, some users owned

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Minimize Risk with Effective Cyber-Security Training

By |2020-06-01T10:13:03-04:00September 3rd, 2019|Safety and Cyber Security|

Effective cyber-security training tips from Dena Kamel You can (and should) install firewalls and antivirus, define email filters and policies and even deploy advanced threat detection. But if you fail to fully address human error, you have missed the most vulnerable aspect of information security. The solution lies in delivering effective cyber-security training, a goal that can prove difficult to achieve. Employees inadvertently create security problems by using weak passwords, clicking malicious links, failing to properly delete data and ignoring other basic rules of data protection. Providing ongoing, engaging and pertinent training can potentially save your organization millions of dollars

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3 Data Compliance Challenges and How to Beat Them

By |2020-05-22T04:33:50-04:00August 28th, 2019|Data Compliance, Email Management Tips|

If HIPAA, GDPR, NIST, and CFAA have failed to confuse you, wait until CCPA and NYPA enter the scene. The alphabet soup of information privacy laws can feel like a minefield in the business landscape. And with technology evolving rapidly, data compliance challenges continue to increase in complexity. However, with careful planning, you can rise above these challenges. According to a 2018 report by the Ponemon Institute, the average cost of a data breach ranged from $2.2 million to $6.9 million. In addition to fines, businesses found non-compliant face lawsuits, remediation costs and audits. Perhaps more damaging, they stand to

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5 ways to boost your professionalism over email

By |2020-06-01T10:14:14-04:00August 27th, 2019|Uncategorized|

used with permission from Microsoft Office Blogs Every day, inboxes are packed with more than one billion emails. For small businesses, the challenge to set yourself apart and establish what your business represents in a single email can feel daunting, but it's easier than you think. Follow these five simple—yet highly effective—strategies to convert the customer, close the sale, build your brand and continue to build your small business through effective use of business email. Create a custom email address for your business—Show you mean business, and get taken seriously with aproperly formatted email address. If you use your personal

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Organize using Outlook’s color categories

By |2022-01-28T09:03:47-05:00August 27th, 2019|Email Management Tips|

Want to become more organized with Outlook categories? You can create your own color-coded labels with the Categorize feature to know at a glance what emails and calendar items are. Here's how! Outlook's Categorize Feature You can find the Categorize option in Outlook on the Ribbon or toolbar. You can start using the categories as is, or you can customize them with your own labels. Changing the Category Labels You can label the default color categories for your own needs. Go to Home > Categorize (in the Tags group) on the Ribbon From the drop-down list, choose All Categories. Click on the category

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The future of email

By |2020-06-01T10:17:38-04:00August 27th, 2019|Uncategorized|

Used with permission from HP Tech@Work Your inbox is probably here to stay. Here's how it'll be changing. We've been tethered to email as the primary form of business communication for a couple decades now. Yet study after study has proven that it's a productivity-wasting time suck. Just look at these numbers: On average, employees send and receive 122 emails per day They have around 199 unread messages in their inbox And they spend a whopping one-third of their workdays on email Having a full, disorganized inbox clutters your brain; getting to “Inbox Zero” (a term first coined by tech podcaster Merlin Mann) is considered a

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Solving the Data Dilemma with Effective Information Governance

By |2022-02-17T15:06:16-05:00August 20th, 2019|Uncategorized|

We live in an information age, generating 2.5 quintillion bytes of data every day. That information can drive business strategy and spark astonishing innovation. At the same time, a data breach can spell disaster for organizations and for the people whose information they hold. Information governance helps keep data secure while making it accessible. Consider these scenarios. In July, Capital One discovered that a data breach had compromised the personal information of more than 100 million individuals. On the other hand, vast quantities of data that could fuel valuable analytics remain unused because businesses lack the resources to retrieve the

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7 Questions to Ask for a Successful Email Migration

By |2022-01-28T09:19:26-05:00August 6th, 2019|Email Migration|

To have a successful email migration, you need to determine the technology and the budget. You also need a well thought out, detailed plan that demonstrates you’ve considered all the challenges you might face when your users encounter a new email platform. Not all migration solutions or companies are created equal. Indeed, there are many migration solutions available today and a lot of them entice clients by advertising a FREE migration service to get you onto their platform. In addition, there are also many Cloud based migration tools available. How do you choose? Should you save the company’s budget and

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Reduce Costs and Respond Quickly with Proactive eDiscovery

By |2020-05-22T04:55:57-04:00July 30th, 2019|eDiscovery, Information Governance and Management, Office 365 and Migration|

When a lawsuit appears likely, litigants typically receive an eDiscovery request. Within a strict deadline, they must deliver all relevant digital information for analysis and review. That data can include documents, emails, text messages, social media posts, databases and much more. Failure to deliver requested information within the time allotted can result in stiff penalties. Proactive eDiscovery makes the process smooth and trouble free. Envision an organization that has implemented the best practices of proactive eDiscovery. Rather than scrambling to find data when a lawsuit looms, they have followed comprehensive information governance strategies. Thus, they can respond to eDiscovery requests

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