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Email Migration for Law Firms: 7 Tips to Ensure Success

By |2021-02-18T02:51:19-05:00February 16th, 2021|Email Migration|

Lawyers depend on email to communicate with colleagues, opposing counsel, clients and many others involved in a case. And moving years of accumulated email to a new system safely and securely can prove challenging. But email migration for law firms does not need to be an exercise in frustration. These tips will help to ensure an efficient email migration process. 1. Involve Lawyers in Creating a Migration Plan Creating and following a step-by-step migration plan can mean the difference between success and failure. Begin by involving key stakeholders in the planning process. This should include not only the migration consultants

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New Reasons to Migrate to Microsoft 365

By |2020-06-11T13:43:15-04:00May 6th, 2020|Email Migration, Office 365 and Migration|

COVID-19 has changed how and where we work. The old paradigms of conference room collaboration, watercooler discussions and packed auditorium training and announcements are giving way to virus safety concerns. In the context of this emerging reality, we present the standard reasons and some brilliant new reasons to migrate to Microsoft 365. Standard Reasons to Migrate to Microsoft 365 Reduced In-house IT Expenses Microsoft 365 migration enables small businesses to adopt full-featured software without the need for expensive in-house IT support, a key benefit. Because software and data are stored in the cloud, every employee has access to the latest

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Migrating from Exchange 2010 to Improve Security and Productivity

By |2020-06-15T10:36:11-04:00February 19th, 2020|Email Migration|

Last fall, Microsoft announced that it would extend the end-of-life date for Exchange 2010 until October 2020. While the announcement brought a measure of relief for organizations under a time crunch, October will arrive in no time. If you have not already upgraded, now is the time to get started with your Exchange migration. To help you plan your migration, you need to understand the impact of Exchange 2010 end of life. Then, you will need to decide the best migration path for your organization. That is, you can stay on-premises and upgrade to Office 2019. Or, you can take

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Determine the Future of Your Legacy Email Archiving Solution

By |2020-06-15T10:42:02-04:00February 5th, 2020|Email Migration, Office 365 and Migration|

Over a decade ago, your organization purchased a state-of-the-art archiving solution to help you save space and achieve regulatory compliance. But technology marched on quickly, and that legacy email archiving solution no longer meets your needs. You must decide whether to limp along with an outdated and poorly-supported product or migrate to a modern solution. Email archiving systems like SourceOne and Enterprise Vault led the industry in 2009. But with mass migration to the cloud, these solutions quickly lost ground to more up-to-date technology. Organizations moved their email operations to nimble cloud services such as Office 365, in some cases

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GroupWise Migrated Appointments in Outlook: What You Need to Know

By |2020-06-01T09:44:05-04:00October 16th, 2019|Email Migration|

Outlook Calendar provides a powerful and versatile tool for organizing your life or your department. Handy features like the scheduling assistant, time zone tool and tracking help you easily manage appointments. At the same time, users who have migrated from other platforms, such as GroupWise, should understand key differences related to migrated appointments in Outlook. When organizations migrate future appointments from GroupWise to Outlook, those appointments transfer as disconnected items. For example, suppose that prior to switching from GroupWise to Outlook, a team leader created a department meeting appointment, inviting multiple employees. Post-migration, the meeting appears on the personal calendars

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Simplify GroupWise eDiscovery with an Archiving Solution

By |2020-06-01T09:55:42-04:00September 17th, 2019|eDiscovery, Email Management Tips|

GroupWise eDiscovery strategies from Ross Phillips In a previous post, we discussed some of the obstacles presented by GroupWise personal archives. In addition to migration challenges, personal archives make GroupWise eDiscovery particularly burdensome. However, quality third-party tools can bridge the feature gap. For example, suppose a court order demands that you gather a wide range of data in PST format to enter as evidence. GroupWise does not support PST. Furthermore, because GroupWise offers limited search capabilities, administrators will have to access each affected mailbox individually. The request can quickly prove overwhelming. In the modern business environment, these eDiscovery requests will

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GroupWise Personal Archives Migration Challenges and How to Solve Them

By |2020-05-22T04:54:08-04:00September 12th, 2019|Email Migration, Office 365 and Migration|

GroupWise Personal Archives strategies from Ross Phillips As GroupWise email systems age, organizations have discovered significant downsides to personal archives in terms of data compliance and eDiscovery. At the same time, GroupWise personal archives migration challenges present hurdles for companies hoping to upgrade to a new system. Fortunately, solutions exist to meet those challenges. When GroupWise (then WordPerfect Office) appeared on the scene, Mike Tyson reigned as the heavyweight boxing champion. You counted yourself lucky if your computer hard drive held 40 MB of data. And, while the GroupWise database structure remains largely the same, today’s average personal archive holds

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Proven Tools and Expertise Ensure Success in GroupWise to Office 365 Migration

By |2020-06-01T10:12:23-04:00September 6th, 2019|Email Migration, Office 365 and Migration|

Email migration strategies from Ross Phillips When a relatively small specialty hospital merged into a large healthcare organization, the organization faced the challenge of navigating a GroupWise to Office 365 migration. Needing to migrate 5,000 mailboxes smoothly, they turned to Messaging Architects, attracted by their reputation for fixing broken migrations. Tight Timeline and Unwieldy Mailboxes Present a Challenge Like many organizations using old email systems, the hospital had no expert on staff to ensure proper system configuration. With no one to run maintenance, primary mailboxes and personal archives had grown prohibitively large and cumbersome. To add complexity, some users owned

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7 Questions to Ask for a Successful Email Migration

By |2020-05-21T10:38:20-04:00August 6th, 2019|Email Migration|

To have a successful email migration, you need to determine the technology and the budget. You also need a well thought out, detailed plan that demonstrates you’ve considered all the challenges you might face when your users encounter a new email platform. Not all migration solutions or companies are created equal. Indeed, there are many migration solutions available today and a lot of them entice clients by advertising a FREE migration service to get you onto their platform. In addition, there are also many Cloud based migration tools available. How do you choose? Should you save the company’s budget and

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Ensure Success with Pre-Migration Email Cleanup

By |2020-06-01T10:36:45-04:00March 13th, 2019|Email Migration|

Email cleanup tips from Alexander Velarde Think about the last time you moved from one house to another. In anticipation of the movers, you de-cluttered with a vengeance. Clothes that no longer fit anyone? Gone. Utility bills from ten years ago? Gone. Why carry garbage to a new house? Approaching an email migration like a move to a new house makes the migration process more efficient and reduces cost. Consider a typical organization with employees who have been using the same email system for years. Focused on the business at hand, many end users use email as a convenient storage

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