Work Faster with Email Dictation in Outlook

By |2022-01-28T09:09:39-05:00December 8th, 2021|Email Management Tips, Microsoft 365, Technology|

Outlook has included dictation capabilities for some time, and users love that it makes emailing faster and more natural. This past summer, Microsoft announced new voice commands that take email dictation in Outlook to the next level. Check out these new commands, along with a review of some favorite Outlook dictation features you may have yet to discover. Accessing Email Dictation in Outlook Features First, a quick review of the basics. To access the dictation features, create a new email or reply to an existing email. Then click the Dictate button (with the microphone icon) on the Message tab. Start

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Microsoft Mesh for Teams Delivers Metaverse Meeting Experience

By |2021-12-06T05:46:28-05:00December 1st, 2021|Microsoft 365, Technology, Trending|

The world fell apart, and business adapted. Employees have by and large adjusted to collaborating over distance. And the technology that powers that collaboration continues to evolve in powerful ways. Earlier this month, for example, Microsoft announced Mesh for Teams which delivers a metaverse meeting experience designed to improve connections and productivity. Strengthening Teams by Bridging the Gap between Physical and Digital While workplaces have transitioned relatively well to remote and hybrid work, the switch has brought significant challenges. Employees miss the more casual hallway encounters and the opportunity to read body language from across the room. And they tire

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Microsoft Loop Smooths Collaboration in the Hybrid Workplace

By |2021-12-06T05:49:21-05:00November 24th, 2021|Microsoft 365, Office 365 and Migration, Technology|

At its annual Ignite conference on November 2, Microsoft announced a new productivity app called Microsoft Loop. With Loop, users create and collaborate on independent blocks of content. By breaking free of the traditional boundaries between applications, this new tool facilitates fluid collaboration in the hybrid workplace. For example, a user can create a table for brainstorming project ideas, sharing the table with various team members through Teams chat or email. Multiple users can edit the table simultaneously, and changes sync automatically, regardless of where users view and edit the table. Productivity Benefits Power Teamwork Because Loop components live independent

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Identity Governance Plus Data Governance is Today’s Imperative

By |2022-02-17T15:06:55-05:00November 17th, 2021|Information Governance and Management|

The business landscape continues to change rapidly. Organizations must strike a fine balance among productivity, cybersecurity, and privacy amid a data explosion. Additionally, new technologies drive exciting innovation but also bring risk. To thrive in this environment, companies need to find the right blend of identity governance and data governance. Business Challenges Require Careful Strategies Today’s IT team faces growing data-related challenges. For instance, data from digital marketing and the factory floor opens the door for valuable data analysis. However, managing that data and ensuring its quality and security requires detailed planning. Mismanaged data can result in flawed business strategy,

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4 Best Practices for Secure Collaboration in Municipalities

By |2021-12-06T05:53:51-05:00November 10th, 2021|Cyber-Security|

Like many other industries in recent years, the public sector has witnessed a rise in hybrid work. With team members working in multiple offices, including remotely, government agencies must take a closer look at tools, policies, and processes. The following best practices for secure collaboration in municipalities will help you find the balance between productivity and security. Challenges to Secure Collaboration in Municipalities As employees collaborate with others both inside the agency and externally, government agencies encounter several key challenges. The rise of cloud computing has made collaborating across distance vastly easier. However, at the same time, doing so securely

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Proactive Microsoft 365 Governance Balances Productivity and Control

By |2022-02-17T15:08:01-05:00November 3rd, 2021|Information Governance and Management, Microsoft 365|

For thousands of organizations globally, Microsoft 365 has become almost indispensable, powering collaboration and supporting workloads in the cloud. The constantly improving technology drives productivity and opens opportunities. At the same time, increasingly complex tools require proactive Microsoft 365 governance to achieve optimal results. For instance, Microsoft Teams offers rich features to enhance communication and power remote work. However, navigating the management of regular and private channels, as well as policies for file retention and sharing, requires careful planning. Successful organizations take the time to understand the challenges and tools and create strategies to support business needs. Balancing Productivity with

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Exchange Server Breaches Show It’s Not Just About Uptime

By |2022-01-26T15:52:52-05:00October 27th, 2021|Cyber-Security, Email Management Tips|

Early in March 2021, Microsoft announced they had found vulnerabilities that affected their on-premises email platforms. Hackers exploited these vulnerabilities with a series of Exchange Server breaches that have affected hundreds of thousands of organizations. With elevated access, hackers gained the ability to steal data, compromise credentials and plant malware. Since discovering the vulnerabilities in March, Microsoft has released several security patches. However, in a statement released in May, Microsoft indicated that the initial patches alone would not fully protect their customers. If hackers had already compromised the system before the patch, victims would need to take additional steps to

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Microsoft Read Aloud Feature Improves both Accessibility and Productivity

By |2022-01-28T09:07:03-05:00October 18th, 2021|Uncategorized|

Since 2010, Microsoft has included a text-to-speech feature in its products. In recent years, this has evolved into the powerful Read Aloud feature. In addition to improving accessibility, Read Aloud offers several significant productivity benefits, from increasing efficiency to boosting accuracy and comprehension. For example, users can have the system read documents, emails, or web pages aloud while they commute to the office. To improve the experience, they can adjust reading speed and even choose among various natural voice options. While older versions offer text-to-speech features, full functionality requires a Microsoft 365 subscription. Tapping into the Benefits of the Read

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“Track Changes” Tips to Speed Collaboration in Microsoft Word

By |2021-11-16T06:35:54-05:00October 13th, 2021|Microsoft 365, Office 365 and Migration|

The Track Changes feature in Microsoft Word has proven itself a critical collaboration tool for years. The tool allows multiple editors to make changes or add comments to a document. Authors can then accept or reject those changes either one at a time or all at once. Mastering a few Track Changes tips will help teams work more efficiently and take collaboration to the next level. Choosing What to Display Sometimes, all the red strikethroughs and underlines can be distracting, and it may seem difficult to tell how the document will look with the edits applied. At other times, authors

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Microsoft 365 Groups Tips to Boost Collaboration with Shared Services

By |2021-10-25T05:38:50-04:00October 6th, 2021|Office 365 and Migration|

The Groups feature in Microsoft 365 streamlines collaboration, facilitating teamwork across the company. Understanding some basic concepts will allow organizations get the most out of this powerful solution. Start with these essential Microsoft 365 Groups tips. Advantages of Microsoft Groups First, a quick Microsoft 365 Groups primer. You will not find Groups on a list of Microsoft 365 apps, and it does not replace Microsoft Teams. Instead, think of Groups as a membership service built on Azure Active Directory (AAD). In fact, anyone who has created a SharePoint site collection or a new group in Outlook has created a Microsoft

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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