Optimizing Governance, Risk and Compliance in Microsoft 365

By |2022-11-08T10:32:59-05:00September 28th, 2022|Data Compliance, Information Governance and Management, Microsoft 365|

Compliance has become a hot topic in recent years, as regulations govern many aspects of the workplace. To remain competitive, organizations must improve their compliance posture, and Microsoft offers robust tools to support that process. Forward-thinking companies make it a priority to optimize the capabilities around governance, risk and compliance in Microsoft 365. Compliance and Security Compliance refers to the laws and industry regulations a company must follow. Regulations such as HIPAA and PCI DSS define the types of data companies must protect. They also mandate processes such as data retention and disclosure of certain security events. Data security, on

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5 Microsoft 365 New Features Drive Productivity and Engagement

By |2022-09-28T11:51:17-04:00September 20th, 2022|Microsoft 365|

While office workers enjoyed a well-deserved vacation this summer, Microsoft rolled out a few new features in Microsoft 365. From seamless software updates to strategic goal setting, Microsoft 365 new features and others you may have missed aim to improve the way we work and collaborate. 1. Seamless App Update Process Many workers maintain a love/hate relationship with Microsoft 365 updates. On the one hand, we love the chance to always use the latest version of the software and have quick access to new features. On the other hand, frequent messages about device updates interrupt work. And previously, a locked

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Increase Data Visibility with Microsoft 365 Data Governance Tools

By |2022-10-11T10:33:36-04:00September 7th, 2022|Data Compliance, eDiscovery, Microsoft 365|

Organizations depend on data to drive business strategy. However, to make informed decisions, data users need the ability to find and access the right information. Additionally, administrators require detailed understanding of sensitive data throughout the organization. Improved data visibility with Microsoft 365 Purview automates the process of classifying and discovering data. By combining the features of Azure Purview and Microsoft 365 Compliance, the new Microsoft Purview provides powerful tools for information governance. No matter where your data lives, Purview delivers the tools to find and protect that data, achieve compliance and capitalize on valuable data assets. Classify Data for Sensitivity

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Organize Your Business with Microsoft Visio

By |2022-11-08T10:33:11-05:00August 31st, 2022|Microsoft 365, Technology|

What is Microsoft Visio? Part of the Microsoft Office family, Visio enables users to create professional looking diagrams and charts. Launched in 1992 and acquired by Microsoft in 2000, Microsoft Visio now comes with all commercial versions of Microsoft 365. Other subscription and purchase options apply to both web app and desktop versions of the product. Visio pros and first-time users alike tap Visio to create flowcharts, organization charts, floor plans, network diagrams, UML diagrams, and mind maps. Business users find it essential for process mapping and visual collaboration. Some versions of Visio also incorporate data visualization connections to Excel

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Information Governance Strategies for Businesses of All Sizes

By |2022-10-11T10:34:18-04:00August 24th, 2022|Information Governance and Management, Microsoft 365|

Regardless of size or industry, businesses no longer have the luxury of ignoring information governance. Increasingly complex data privacy regulations and an unrelenting barrage of cyber-attacks necessitate proactive information governance strategies. Additionally, such strategies help businesses realize data value and improve their competitive edge. Universal Information Governance Basics Information governance includes several key components, regardless of organization size. These include: Categorization and storage of data – The foundation of any information governance strategy involves identifying where data lives and tagging that data into appropriate categories. This helps to ensure data quality and allows users to find needed information quickly. This

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Microsoft 365 Information Governance Evolves with Unified Compliance and Data Governance Solution

By |2022-09-28T12:08:09-04:00August 17th, 2022|Cyber-Security, Data Compliance, Information Governance and Management, Microsoft 365|

This April, “to meet the challenges of today’s decentralized, data-rich workplace” Microsoft brought its existing collection of Microsoft 365 information governance and compliance solutions together under a new umbrella. The new Microsoft Purview brand combines the capabilities of the Microsoft 365 Compliance portfolio and the former Azure Purview. Purview delivers a comprehensive set of solutions that help organizations govern, protect, and manage all their data wherever it resides. It’s a great step forward for Microsoft in providing a unified data governance and risk management solution for Microsoft 365. The new Microsoft Purview: Provides visibility into data assets across locations, devices, and apps Enables easy

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Why Data Compliance Monitoring is Essential to Manage Risk

By |2022-08-22T10:33:28-04:00August 2nd, 2022|Data Compliance, Microsoft 365, Technology|

Highly regulated industries such as healthcare and finance need to know where sensitive data resides and how it is used and shared. However, that data can live almost anywhere in the organization. Automated data compliance monitoring gives companies the visibility and control that they need to both ensure compliance and improve security. Unstructured Data Poses Significant Risk Much of an organization’s most dangerous digital property hides in unstructured data. This includes data sprinkled in formats such as emails, instant messages, PDF files, and videos. Experts estimate that unstructured data currently makes up about 80 percent of enterprise data. That massive

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Discover How PowerPoint Accessibility Features Engage a Broader Audience

By |2022-08-11T05:58:05-04:00July 27th, 2022|Microsoft 365|

Including a PowerPoint presentation when delivering content engages the audience on multiple levels, increasing understanding and participation. However, audience members with visual or hearing impairments or people who speak other languages may miss critical elements. PowerPoint accessibility features help to ensure everyone can access the content. For instance, consider the scenario in which a team member shares a presentation that uses complex infographics to depict critical information. A visually impaired colleague using a screen reader may miss key points of the presentation. Keep in mind these accessibility best practices when preparing presentations, whether presenting live or sharing presentations for on

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Check Out These New Outlook Features and Some Exciting Options You Probably Missed

By |2022-07-12T14:30:03-04:00June 22nd, 2022|Email Management Tips, Microsoft 365|

Recently, Microsoft announced several new Outlook features that will soon become available in Outlook for Windows. Some of these features were already available in the web version, so this will bring a more unified experience across platforms. Explore these upcoming features and other exciting options you may have missed along the way. Keep in mind that feature availability differs among various versions of Outlook. That is, features available in the web version may not yet appear in the desktop version, and vice versa. Additionally, Microsoft typically makes options available in a rolling fashion, so some customers will receive them earlier

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Tips for Migrating Records Management Systems to Microsoft 365

By |2022-06-23T08:29:10-04:00June 8th, 2022|Information Governance and Management, Microsoft 365|

As companies shift information and work processes to the cloud, they must also plan carefully for migrating records management systems. Records management works differently in Microsoft 365 and other cloud platforms than in legacy systems. Consequently, organizations need to involve the right people, conduct in depth analysis, and outline a detailed plan before migrating. Involve Key People Early Migrating to the cloud involves much more than simply moving files and mailboxes. Legacy records management systems also include the accompanying structure, from metadata to audit trails, that determines the information lifecycle. And increasingly strict government and industry standards make records management

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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