Staying on Track: Effective IT Project Management Tips to Promote Success

By |2024-11-11T16:15:01-05:00November 6th, 2024|article, Blog Archive, Technology|

Effective IT project management requires a delicate balance of technical expertise, strategic thinking, and effective communication. By their nature, IT projects bring a specific set of challenges and considerations. But implementing proven strategies and project management best practices helps to ensure successful project outcomes. IT Projects Come with Unique Challenges Because IT projects involve technology, and because they tend to affect a wide variety of end users, project managers in the IT realm must address several distinct considerations. To begin with, these projects often involve rapidly-evolving technologies. Consequently, staying up to date with technological advancements and remaining flexible is both

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5 Long Term Data Retention Strategies

By |2024-09-30T15:51:47-04:00September 25th, 2024|article, Blog Archive, Information Governance and Management, Technology|

Over the years, your organization will amass a great deal of information. Some of it can be discarded once you’re finished with it. But for more important data, you need to figure out how to effectively store it. Continue reading for 5 long term data retention strategies that will keep your information safe for years to come. Create a Strong Long Term Data Retention Policy Before you start with any long term data retention strategy, it's important to have strong policies in place. This way, all of your employees will know what to do with the information they work with.

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Navigating the Labyrinth: Top 6 Compliance Mistakes Organizations Make

By |2024-04-03T09:19:01-04:00February 28th, 2024|Blog Archive, Data Compliance, Information Governance and Management, Technology|

In today’s complex regulatory landscape, staying compliant feels like negotiating a maze. One wrong turn can lead to hefty fines, reputational damage, and legal repercussions. However, when companies understand common compliance mistakes and take proactive steps, compliance becomes an organic part of doing business. 1. Ignorance is Not Bliss: Failing to Keep Up with Regulations GDPR took effect in 2018, initiating a cascade of regulations across the globe. New privacy laws and industry regulations appear on the scene every year, and governing bodies regularly make adjustments. If organizations neglect to stay on top of regulatory changes, they may mistakenly assume

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4 Powerful Ways to Turbocharge Collaboration in Microsoft 365

By |2024-04-03T09:29:16-04:00January 3rd, 2024|Microsoft 365, Technology|

Michael Jordan once said, “Talent wins games, but teamwork and intelligence win championships.” That theory rings just as true in the workplace as on the basketball court, and Microsoft makes it easy to build productive teams. Explore four apps and features designed to help teams take collaboration in Microsoft 365 to new heights. Co-Author with Ease Sending files or emails back and forth invites frustration and error. Microsoft 365, on the other hand, makes co-authoring simple. It eliminates version control issues and ensures that everyone sees everyone else’s edits in real time. Microsoft 365 delivers all the advantages of working

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Considering SharePoint Premium? Business Benefits Offer Impressive ROI

By |2024-04-02T11:26:28-04:00December 20th, 2023|Information Governance and Management, Technology|

For businesses drowning in data, SharePoint Premium offers a lifeline. For instance, envision managing thousands of client contracts, each with many orders and invoices, varying expiration dates and needs. Premium makes the chaos manageable by delivering timely alerts, extracting actionable insights, and automating follow up. Uniting the AI-driven capabilities of Microsoft Syntex with the unparalleled document management features in SharePoint, Premium helps businesses unlock data value. With SharePoint original, users create compelling content and collaborate easily across the Microsoft 365 environment. Premium takes that several steps further. SharePoint Premium adds advanced AI capabilities to govern and secure critical data assets

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In-house eDiscovery Saves Time and Money, Delivers Increased Visibility

By |2024-04-02T11:24:56-04:00December 13th, 2023|eDiscovery, Information Governance and Management, Technology|

Traditionally, organizations have used outside vendors to handle their eDiscovery needs. Now, however, eDiscovery solutions have evolved to the point where even small to midsize organizations can bring eDiscovery in house. In-house eDiscovery brings significant benefits, but it requires the right tools and a strategic approach. Organizations considering in-house eDiscovery should think about the types of data they need to collect. For instance, many eDiscovery solutions can handle emails and documents. But more complex data types such as instant messages or social media will require more sophisticated solutions. Additional considerations include the amount of litigation the organization typically manages and

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Navigate Manufacturing Compliance Landscape with Proactive Approach

By |2024-04-03T10:55:55-04:00October 25th, 2023|Data Compliance, Technology|

Today’s manufacturers face a complex and evolving landscape of cyber security and data privacy regulations. Managed effectively, manufacturing compliance can deliver a competitive advantage in addition to protecting sensitive data from unauthorized access and misuse. However, compliance can prove challenging for companies with limited resources and expertise. As manufacturing companies navigate the world of Industry 4.0, the amount of data they process grows exponentially. Data collected from customers, suppliers, and partners drives strategy and innovation. But it also presents an attractive target for cyber criminals. Manufacturers have a legal and ethical responsibility to carefully safeguard that data. Complex Regulatory Landscape

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Adopting IT Project Management Best Practices Ensures Project Success

By |2024-04-03T10:52:44-04:00October 11th, 2023|Technology|

IT project management includes planning, executing, and controlling software development projects, network installation, system integration, cloud migration, and similar projects. Often complex and dynamic, these projects may involve multiple stakeholders, technologies, and risks. Therefore, IT project managers should adopt best practices to ensure success. Best Practices for IT Project Management Organize Regular Meetings Meeting with the IT project team before starting a project helps prepare team members for completing the project. It also allows the project manager to clarify the project objectives, scope, deliverables, roles and responsibilities, expectations, and communication methods. Regular meetings keep the project team informed, aligned, and

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Microsoft 365 Copilot Promises to Save Time and Improve Creative Quality

By |2023-10-26T14:08:45-04:00October 4th, 2023|Microsoft 365, Office 365 and Migration, Technology|

On November 1, 2023, Microsoft will launch an exciting new productivity tool integrated into the Office apps users already know and love. Microsoft 365 Copilot. At Messaging Architects , we are excited about the implementation of this new AI tool in the Modern Workplace Solutions set, that we are proud to make an offer to new and existing clients. Copilot works in two ways: First, it works alongside users in the Microsoft 365 apps to help them write, edit, summarize, and create better content faster. Second, Copilot works across the Microsoft 365 environment to chat with users using normal conversation

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Expedite FOIA and Public Records Requests with Leading eDiscovery Solution

By |2023-10-06T10:14:35-04:00September 6th, 2023|Data Compliance, Information Governance and Management, Technology|

The Freedom of Information Act (FOIA) and similar state laws give the public the right to access records from federal, state, and local government agencies. These laws promote transparency and accountability in the public sector. However, FOIA and public records requests often pose significant challenges for the agencies that must process and respond to them. For example, in 2021 agencies subject to FOIA received 838,164 FOIA requests. Responding to such requests can prove time-consuming and expensive, particularly if the records contain sensitive information that must be redacted. Large volumes of data spread across multiple platforms compound the problem. And not

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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