Office Mobile: Voice Notes with Real-time Transcription Enhance Work Productivity

By |2022-01-13T12:10:05-05:00December 21st, 2021|Microsoft 365, Office 365 and Migration, Technology|

The concept of an office and office hours has changed dramatically in recent years, with many organizations embracing remote work. Many workers carry their offices in their pockets. They dictate memos on the subway, record inspiration in the taxi and conduct interviews on the sidewalk. Microsoft has just made that process easier with Office Mobile Voice Notes. Released in an Office Insider build earlier this year, Voice Notes goes beyond simply recording a voice memo. With the new Voice Notes, users gain real-time transcription, synced text highlighting for reviewing notes and the ability to share voice notes. Additionally, for Microsoft

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Work Faster with Email Dictation in Outlook

By |2022-01-28T09:09:39-05:00December 8th, 2021|Email Management Tips, Microsoft 365, Technology|

Outlook has included dictation capabilities for some time, and users love that it makes emailing faster and more natural. This past summer, Microsoft announced new voice commands that take email dictation in Outlook to the next level. Check out these new commands, along with a review of some favorite Outlook dictation features you may have yet to discover. Accessing Email Dictation in Outlook Features First, a quick review of the basics. To access the dictation features, create a new email or reply to an existing email. Then click the Dictate button (with the microphone icon) on the Message tab. Start

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Microsoft Mesh for Teams Delivers Metaverse Meeting Experience

By |2021-12-06T05:46:28-05:00December 1st, 2021|Microsoft 365, Technology, Trending|

The world fell apart, and business adapted. Employees have by and large adjusted to collaborating over distance. And the technology that powers that collaboration continues to evolve in powerful ways. Earlier this month, for example, Microsoft announced Mesh for Teams which delivers a metaverse meeting experience designed to improve connections and productivity. Strengthening Teams by Bridging the Gap between Physical and Digital While workplaces have transitioned relatively well to remote and hybrid work, the switch has brought significant challenges. Employees miss the more casual hallway encounters and the opportunity to read body language from across the room. And they tire

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Microsoft Loop Smooths Collaboration in the Hybrid Workplace

By |2021-12-06T05:49:21-05:00November 24th, 2021|Microsoft 365, Office 365 and Migration, Technology|

At its annual Ignite conference on November 2, Microsoft announced a new productivity app called Microsoft Loop. With Loop, users create and collaborate on independent blocks of content. By breaking free of the traditional boundaries between applications, this new tool facilitates fluid collaboration in the hybrid workplace. For example, a user can create a table for brainstorming project ideas, sharing the table with various team members through Teams chat or email. Multiple users can edit the table simultaneously, and changes sync automatically, regardless of where users view and edit the table. Productivity Benefits Power Teamwork Because Loop components live independent

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5 Ways the Paperless Office Boosts Productivity

By |2021-04-19T06:27:35-04:00March 17th, 2021|Information Governance and Management, Technology|

For decades, organizations have chased the holy grail of a paperless office. Proponents of the idea promised reduced environmental impact and greater productivity. And yet, for a time, corporate paper consumption actually increased. However, advances in information technology in recent years have delivered on the productivity promises of a paperless office. Examples of paper-saving technologies that also improve productivity include cloud-based document storage systems, increasingly powerful mobile devices, feature-rich scanners, eSignature services and more. Implementing these technologies can improve workflows, decrease inefficiencies, and increase employee satisfaction. Consider several ways that wise use of information technology can save time while saving

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Automating Data Governance to Stay Ahead of Exploding Data Volume

By |2024-03-12T16:26:21-04:00December 30th, 2020|Data Compliance, Information Governance and Management, Technology|

Organizations generate huge amounts of data every day. Properly governed, that data can drive business strategy and decision-making. However, while essential, data governance can also prove complicated and time-consuming. Automating data governance can save time and money, simplify regulatory compliance, and improve decision making. Automated tools such as artificial intelligence (AI), machine learning and robotic process automation (RPA) take care of redundant tasks. In addition, through identifying patterns, these technologies can strengthen data security and improve accuracy. And with automated data lineage and classification, organizations gain quicker access to trustworthy data. Augment Cyber Security with Machine Learning AI has become

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Managing Data at the Edge

By |2020-11-19T03:51:10-05:00October 28th, 2020|Information Governance and Management, Technology|

Smart technology powers our lives, from wearable tech to traffic control and smart factories. Data analytics promise safer travel, more efficient energy consumption and increased productivity. At the same time, the explosion of data has created new challenges. Increasingly, experts look to the benefits of managing data at the edge to address those challenges. Simply put, edge computing refers to processing data closer to where the data is created or consumed. For example, sensitive factory machinery generates vast amounts of data. Processing that data at the source saves bandwidth. Additionally, access to real-time analysis means that the machinery can adjust

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Municipal Data Governance Leads to a Brighter Future

By |2020-12-22T04:49:25-05:00October 7th, 2020|Information Governance and Management, Technology|

When it comes to innovation, government usually lags the private sector. So, when looking at data governance trends, I was surprised to find one expert who predicted that municipal data governance will show the rest of us how to improve service delivery. Indeed, the adoption of modern data governance by municipalities paves the way for a host of data-driven technologies and services. Executed properly, they have the potential to reduce risks, lower costs and improve the quality of life in U.S. cities. And with the proper motivation, it’s fair to say that local government agencies have an opportunity to lead

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Law Firm eDiscovery Technology Adoption Accelerates

By |2020-10-06T05:39:02-04:00September 2nd, 2020|eDiscovery, Technology|

Despite a perception that attorneys remain slow to adopt technology, law firms increasingly embrace eDiscovery solutions. Overcoming, their fear of change and confusion amid numerous options, they are moving forward with eDiscovery technology at an accelerated pace, partly propelled by the current crisis. Indeed, what seemed like a huge task (switching to remote tech) was shown to be both doable and beneficial when we had no other options. The lockdowns and forced changes in working practices showed us that the process of eDiscovery technology adoption could be accelerated. Prior to the pandemic, the global eDiscovery market was expected to grow

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How 5G technology will change the game for medical practitioners

By |2020-10-06T06:32:10-04:00August 9th, 2020|Technology|

How the technology will have a profound impact on healthcare delivery. For doctors and other medical practitioners, 5G technology can help them not only perform their jobs more effectively, but also do things they couldn’t have accomplished before. That’s primarily thanks to two factors. First is 5G’s greater bandwidth, which will let them download files anywhere from 10 to 100 times faster than before. Second is its low latency, or how long it takes from the time a user requests an action to the network’s response.  The impact should be especially pronounced in several areas: remote healthcare, communication within hospitals,

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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