Check Out These New Outlook Features and Some Exciting Options You Probably Missed

By |2022-07-12T14:30:03-04:00June 22nd, 2022|Email Management Tips, Microsoft 365|

Recently, Microsoft announced several new Outlook features that will soon become available in Outlook for Windows. Some of these features were already available in the web version, so this will bring a more unified experience across platforms. Explore these upcoming features and other exciting options you may have missed along the way. Keep in mind that feature availability differs among various versions of Outlook. That is, features available in the web version may not yet appear in the desktop version, and vice versa. Additionally, Microsoft typically makes options available in a rolling fashion, so some customers will receive them earlier

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Tips for Migrating Records Management Systems to Microsoft 365

By |2022-06-23T08:29:10-04:00June 8th, 2022|Information Governance and Management, Microsoft 365|

As companies shift information and work processes to the cloud, they must also plan carefully for migrating records management systems. Records management works differently in Microsoft 365 and other cloud platforms than in legacy systems. Consequently, organizations need to involve the right people, conduct in depth analysis, and outline a detailed plan before migrating. Involve Key People Early Migrating to the cloud involves much more than simply moving files and mailboxes. Legacy records management systems also include the accompanying structure, from metadata to audit trails, that determines the information lifecycle. And increasingly strict government and industry standards make records management

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How to Get the Most Out of Microsoft 365 for Business

By |2022-06-08T09:30:05-04:00June 1st, 2022|Microsoft 365|

Microsoft continually improves its products, adding features designed to take your business to the next level. With so many options available, many businesses never use Microsoft 365 for Business to its full potential. Take a few minutes to learn how your business can make optimal use out of the tools available with your Microsoft 365 subscription. Collaborate with Ease The Microsoft Office suite of products have been powering business for decades. Users across the globe depend on Office applications to create documents and spreadsheets and prepare presentations. But the collaboration capabilities of Microsoft 365 go much further. For instance, with

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Careful Microsoft 365 Migration Planning Delivers Recipe for Success

By |2022-06-09T16:40:10-04:00May 11th, 2022|Email Migration, Microsoft 365, Office 365 and Migration|

Whether merging two organizations or moving from on-premises to the cloud, migrating to Microsoft 365 can prove challenging. But detailed Microsoft 365 migration planning can make all the difference. Taking the time to identify the scope of the project and involve key stakeholders up front will save time and headaches in the end. Successful Microsoft 365 Migration Planning Begins with the Right Questions Asking the right questions from the beginning will help ensure a migration process that runs smoothly. This includes questions like the following: What data needs to be migrated – Migration presents the perfect opportunity to destroy redundant,

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Navigating Long Word Documents Made Easy

By |2022-06-09T16:57:10-04:00May 4th, 2022|Microsoft 365|

Microsoft Word has powered communication for decades. And while Word handles lengthy documents well, users do not always take advantage of the built-in tools available to them. Features such as tables of contents, the navigation pane, bookmarks and hyperlinks make navigating long Word documents simple. Styles Take the Pain Out of Navigating Long Word Documents Savvy Word users use styles to apply font and paragraph formatting to headings. This not only gives documents a consistent look and feel, but it also plays a key role in navigation. Styles make it easy to automatically create tables of contents. They also allow

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Our Best Microsoft 365 Tips to Save Time, Money, and Headaches in 2022

By |2022-05-11T08:20:37-04:00April 12th, 2022|Email Management Tips, Microsoft 365|

The productivity and security experts at Microsoft know from experience the need to work smarter, faster, and more securely. They continually build productivity and security features into their products while improving existing options. Keeping up can be a challenge. Hence, we’ve assembled our best Microsoft 365 tips to save time, money, and headaches in 2022. In addition to productivity tips, we’ve included pointers relating to Microsoft 365 mailboxes and related tools. And having heard horror stories about failed cloud migrations, we must also recommend careful preparation for Microsoft 365 migrations. Finally, knowing they are essential for business success, we can’t

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Add-ins for Outlook that Transform the Email Experience

By |2022-05-02T02:46:35-04:00April 6th, 2022|Email Management Tips, Microsoft 365|

Outlook offers a rich selection of features to help individuals and teams communicate and collaborate more efficiently. And Microsoft extends those benefits by partnering with other leading companies to enable users to tailor email to fit their work style. Make your email work for you with some of these powerful add-ins for Outlook. Several of the following add-ins are available at no cost. Others offer a free version, as well as the option to purchase a paid plan with additional features. Take the free version for a spin first. Collaborate with Ease Outlook already operates seamlessly with OneDrive for document

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Microsoft 365 for Law Firms Improves Client Relationships and Powers Office Productivity

By |2022-03-14T10:06:25-04:00February 23rd, 2022|Microsoft 365|

For decades, Microsoft Office products have dominated the business community. For instance, millions of organizations globally depend on Microsoft Word, Excel, and PowerPoint for day-to-day productivity. However, many attorneys might be surprised to realize the extent of the benefits offered by Microsoft 365 for law firms. These benefits extend far beyond simple word processing. For instance, SharePoint and OneDrive deliver flexible options for document storage and management. Attorneys can access and collaborate on documents from anywhere, at any time. And as a subscription-based service, Microsoft 365 scales easily, so it fits any size firm. Explore the following additional ways Microsoft

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Choose the Right Time for GroupWise to Microsoft 365 Migration

By |2022-02-21T13:55:05-05:00February 16th, 2022|Email Migration, Microsoft 365, Office 365 and Migration|

While GroupWise users have loved the messaging and collaboration platform since the 1980s, most organizations understand that moving to a more integrated environment is inevitable. Modern collaboration solutions offer more agile solutions built specifically for today’s hybrid work environment. Understanding the factors involved will help organizations determine the right time for a GroupWise to Microsoft 365 migration. GroupWise eDiscovery Limitations In an increasingly litigious environment, organizations must demonstrate the ability to respond quickly to eDiscovery requests. However, the GroupWise structure, which hasn’t changed much since the 1980’s, presents significant challenges to eDiscovery. Organizations must decide between accepting fines for non-compliance

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Office Mobile: Voice Notes with Real-time Transcription Enhance Work Productivity

By |2022-01-13T12:10:05-05:00December 21st, 2021|Microsoft 365, Office 365 and Migration, Technology|

The concept of an office and office hours has changed dramatically in recent years, with many organizations embracing remote work. Many workers carry their offices in their pockets. They dictate memos on the subway, record inspiration in the taxi and conduct interviews on the sidewalk. Microsoft has just made that process easier with Office Mobile Voice Notes. Released in an Office Insider build earlier this year, Voice Notes goes beyond simply recording a voice memo. With the new Voice Notes, users gain real-time transcription, synced text highlighting for reviewing notes and the ability to share voice notes. Additionally, for Microsoft

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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