Understanding Microsoft 365 Mailboxes Improves Efficiency and Saves Money

By |2021-04-19T06:16:34-04:00April 8th, 2021|Email Management Tips, Email Policy, Office 365 and Migration|

Microsoft 365 offers several different types of mailboxes and collaboration tools. For instance, certain specialty mailboxes facilitate scheduling or allow shared access. Understanding the different types of Microsoft 365 mailboxes and related tools will help businesses communicate more efficiently and can even save license costs. The six main types of mailboxes include: Mailbox (requires paid license) Distribution Group (Free) Resource (Free) Contacts (Free) Shared (Free) Microsoft 365 Groups (Free) Mailbox (requires paid license) When organizations purchase any Microsoft 365 subscription that includes Exchange Online, each licensed user receives a mailbox. This is the mailbox that users add to their various

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State-backed Cyber Attacks Pose Dangerous Threat to Business

By |2021-04-19T06:21:59-04:00March 31st, 2021|Cyber-Security, Safety and Cyber Security|

In late 2020, a study showed that 80 percent of businesses worried about state-backed cyber attacks. Within weeks, the Russian-sponsored SolarWinds hack and the China-backed Microsoft Exchange hack came to light, confirming those concerns. Should businesses and individuals fear these attacks, or do they only affect government agencies? Lawless Frontier Invites Multiple Players In recent years, countries have increasingly turned to the cyber arena to conduct espionage and warfare. Unlike traditional warfare, very few international laws exist to govern cyber warfare. And, while Russia and China currently dominate the stage, smaller countries can also make a big impact with a

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7 Work from Home Security Tips to Include in Your Cybersecurity Checkup

By |2021-04-19T06:24:42-04:00March 24th, 2021|Cyber-Security|

  A full year after the pandemic began, studies suggest that remote work is here to stay. Over 40 percent of employees work remotely and plan to continue to do so indefinitely. With that in mind, organizations should take the pandemic anniversary as a time to conduct a cybersecurity checkup. Be sure to include these work from home security tips in the strategy moving forward. 1. Ensure Endpoint Security With an increasingly mobile workforce, the network perimeter has all but disappeared. Each laptop, tablet and smartphone that connects to the network adds another possible entryway for cyber criminals. Consequently, organizations

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5 Ways the Paperless Office Boosts Productivity

By |2021-04-19T06:27:35-04:00March 17th, 2021|Information Governance and Management, Technology|

For decades, organizations have chased the holy grail of a paperless office. Proponents of the idea promised reduced environmental impact and greater productivity. And yet, for a time, corporate paper consumption actually increased. However, advances in information technology in recent years have delivered on the productivity promises of a paperless office. Examples of paper-saving technologies that also improve productivity include cloud-based document storage systems, increasingly powerful mobile devices, feature-rich scanners, eSignature services and more. Implementing these technologies can improve workflows, decrease inefficiencies, and increase employee satisfaction. Consider several ways that wise use of information technology can save time while saving

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GroupWise Migration Guide Promotes Migration Success

By |2021-04-19T06:30:44-04:00March 10th, 2021|Email Migration, Office 365 and Migration|

Migrating from GroupWise to Microsoft 365 brings a host of benefits, from eliminating bloated servers to improving performance and compliance. The migration process can prove complex, however, and a botched migration may result in lost data and productivity. Organizations that follow a detailed GroupWise migration guide achieve smooth migrations with minimal impact. Preparation and communication mean the difference between a broken migration and a positive user experience, with little disruption to email. Consider the following steps for success, from up-front planning through post-migration tasks. 1. Conduct a Detailed Project Assessment Careful planning will determine the success of an email migration.

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5 Best Practices to Increase Productivity with Data

By |2021-04-19T06:33:36-04:00March 2nd, 2021|Information Governance and Management|

Productive companies compete more effectively in the marketplace. They also generally report increased profitability, improved employee engagement, happier customers, and opportunities for growth. Knowing best practices to measure and increase productivity with data will help your business thrive. Traditional methods of measuring productivity can prove misleading. For instance, an employee may look busy, work many hours, or even generate large numbers of finished products. But inefficiently used time and low-quality work actually reduce productivity. When businesses gather the right data and analyze it effectively, they can identify top performers as well obstacles that stand in the way of productivity. Armed

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Messaging Architects IG Experts to Present at Annual CONFIRM NYC Conference

By |2021-04-19T06:34:42-04:00February 23rd, 2021|Information Governance and Management, Press Releases|

eMazzanti Technologies and Messaging Architects, an eMazzanti company, join other high-profile organizations in sponsoring the 2021 CONFIRM NYC conference hosted by the Metro NYC chapter of ARMA, March 2-3, 2021. We are pleased to announce that Carl Mazzanti (President of eMazzanti Technologies) and Greg Smith (VP of Service Delivery at Messaging Architects) will present on the topic of digital transformation in records management at the conference. The annual conference brings together records and information management professionals for educational sessions on a broad range of topics. Specifically, this year’s sessions cover future IG trends, cloud solutions, remote work implications for records

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Email Migration for Law Firms: 7 Tips to Ensure Success

By |2021-02-18T02:51:19-05:00February 16th, 2021|Email Migration|

Lawyers depend on email to communicate with colleagues, opposing counsel, clients and many others involved in a case. And moving years of accumulated email to a new system safely and securely can prove challenging. But email migration for law firms does not need to be an exercise in frustration. These tips will help to ensure an efficient email migration process. 1. Involve Lawyers in Creating a Migration Plan Creating and following a step-by-step migration plan can mean the difference between success and failure. Begin by involving key stakeholders in the planning process. This should include not only the migration consultants

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GroupWise Migration Tool and Proven Expertise Deliver Painless Email Migration

By |2021-02-18T02:54:08-05:00February 9th, 2021|Uncategorized|

For years, GroupWise set the standard for enterprise email systems. But new technologies have taken the stage, providing exceptional functionality and flexibility. Organizations now face the challenge of migrating thousands of mailboxes and archives. The right GroupWise migration tool, backed by proven expertise, makes that daunting task not only possible, but painless. Benefits of Migrating to the Cloud Organizations that migrate to a cloud solution such as Microsoft 365 realize numerous benefits, such as the following: Increased storage – Server bloat poses a significant issue for GroupWise users. The average user receives over 100 emails each day. Over time, this

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eDiscovery for Mobile Presents Unique Data Collection Challenges

By |2021-02-18T02:57:23-05:00February 3rd, 2021|eDiscovery|

Most of the world’s population now own cell phones and use them regularly for both personal and business concerns. Consequently, mobile data often becomes a significant factor in investigations and legal proceedings. However, eDiscovery for mobile inserts some new wrinkles into traditional data collection processes. Until the last decade or so, phone calls and email dominated the communication sphere. But in 2007, messaging vaulted past phone calls, and the number of communications apps grows every day. Using a single mobile device, the same person will make phone calls, edit documents, send emails, create notes, and use a handful of different

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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