Regular Data Backup in Microsoft 365 Ensures Business Continuity

By |2022-01-28T09:07:59-05:00September 22nd, 2021|Cyber-Security, Data Compliance, Office 365 and Migration|

Business continuity experts have long emphasized the need for regular backups. With backups, organizations can more smoothly navigate disasters and cyber threats, prevent data loss, and strengthen regulatory compliance. While cloud migration changes the environment, data backup in Microsoft 365 proves essential for business success. Causes of Data Loss Cloud computing delivers anytime/anywhere access to data. Even if a disaster destroys the office, employees can still access critical data from remote locations. However, data loss presents a significant risk, even in the cloud. For instance, the most common cause of data loss involves employees accidentally deleting critical information. Likewise, an

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5 Microsoft 365 Migration Tips Guaranteed to Ease Migration Pain

By |2022-01-28T09:06:16-05:00September 15th, 2021|Email Migration, Office 365 and Migration|

Organizations can tell horror stories about failed cloud migrations. In worst case scenarios, users come to the office on Monday morning, only to find email inaccessible. Unexpected complications can result in delays or lost data. However, with careful planning, migrations can run smoothly. These Microsoft 365 migration tips will set you on the right path. Start with Robust Discovery The first stage of a successful migration involves a thorough discovery process. Begin by locating and cataloging data, from mailboxes to documents. For GroupWise migrations, this will also include personal archives. Understanding the amount and types of data to be migrated

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5 Nifty Time-Saving Microsoft 365 Tips

By |2023-03-17T13:27:09-04:00September 8th, 2021|Email Management Tips, Office 365 and Migration|

The productivity experts at Microsoft know firsthand the need to constantly work smarter and more efficiently. To that end, they continually work to build productivity features into their products and improve existing options. Check out these time-saving Microsoft 365 tips. You may even discover a few gems you never knew existed. 1. Share Documents Quickly (Office) Microsoft allows users to share documents without leaving the app. If the document has been saved to OneDrive, you can send either a link or a copy. When sending a link, Share includes the option to add an expiration date and password. And when

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Microsoft 365 Records Management Delivers Flexible Solution for Managing High-Value Content

By |2021-06-07T05:51:51-04:00May 5th, 2021|Data Compliance, Information Governance and Management, Office 365 and Migration|

Following a steadily growing trend, experts estimate that 94 percent of workloads will process in the cloud in 2021. For many organizations looking to move services to integrated platforms and consolidate costs, Microsoft 365 provides a logical solution. And now, with Microsoft 365 Records Management, organizations benefit from greater security and compliance options. Powerful Information Governance Features of Microsoft 365 Records Management Even before the upheaval of 2020, the business world hailed digital transformation as a key strategy for success. The pandemic simply quickened the pace, as organizations leveraged the cloud and other technologies to solve business problems. And as

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Implement Employee Off-Boarding and Email Retention Solutions to Protect Your Organization

By |2021-06-07T05:54:46-04:00April 28th, 2021|Email Management Tips, Office 365 and Migration|

When employees leave the company, organizations must determine how to deal with departing users’ accounts to provide protection while limiting company liability. Microsoft 365 and other applications offer several options for addressing employee off-boarding and email retention. The scenarios in this post will help you determine the best solution for your company. Start by Defining a Retention Policy A departing employee leaves behind a digital footprint, including email accounts and other data. Organizations need the ability to review and keep relevant content from ex-employees. At the same time, they need to balance information access with data privacy law requirements and

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Understanding Microsoft 365 Mailboxes Improves Efficiency and Saves Money

By |2021-04-19T06:16:34-04:00April 8th, 2021|Email Management Tips, Email Policy, Office 365 and Migration|

Microsoft 365 offers several different types of mailboxes and collaboration tools. For instance, certain specialty mailboxes facilitate scheduling or allow shared access. Understanding the different types of Microsoft 365 mailboxes and related tools will help businesses communicate more efficiently and can even save license costs. The six main types of mailboxes include: Mailbox (requires paid license) Distribution Group (Free) Resource (Free) Contacts (Free) Shared (Free) Microsoft 365 Groups (Free) Mailbox (requires paid license) When organizations purchase any Microsoft 365 subscription that includes Exchange Online, each licensed user receives a mailbox. This is the mailbox that users add to their various

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GroupWise Migration Guide Promotes Migration Success

By |2021-04-19T06:30:44-04:00March 10th, 2021|Email Migration, Office 365 and Migration|

Migrating from GroupWise to Microsoft 365 brings a host of benefits, from eliminating bloated servers to improving performance and compliance. The migration process can prove complex, however, and a botched migration may result in lost data and productivity. Organizations that follow a detailed GroupWise migration guide achieve smooth migrations with minimal impact. Preparation and communication mean the difference between a broken migration and a positive user experience, with little disruption to email. Consider the following steps for success, from up-front planning through post-migration tasks. 1. Conduct a Detailed Project Assessment Careful planning will determine the success of an email migration.

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10 Reasons to Migrate from GroupWise to Microsoft 365

By |2021-01-20T15:27:48-05:00January 20th, 2021|Email Migration, Office 365 and Migration|

GroupWise powered collaborative messaging for corporations for thirty years. But new technologies provide features essential to delivering the efficiency and productivity needed in the modern workplace. Consider just a few of the compelling reasons to upgrade from GroupWise to Microsoft 365. 1. Increased Storage For many legacy platforms, server bloat proves a significant problem. Employees send and receive hundreds of emails each day, often including attachments. Inboxes fill up quickly, and over time millions of emails and files require additional server space. Overloaded mail servers result in random crashes, poor performance and messages that fail to send. Microsoft 365 helps

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What to Know Before Migrating Archives to Office 365

By |2020-08-07T08:13:38-04:00July 22nd, 2020|Email Migration, Office 365 and Migration|

By Greg Smith Before Making the Leap Many organizations making the leap to Office 365 for their business services also choose to migrate their legacy data. Whether from existing mail systems or third-party archiving systems, they find little objection to migrating archives to Office 365 because the excessive data storage costs nothing. In addition, Microsoft provides eDiscovery tools around that data, depending on licensing. Before you make the leap, take the time to understand the facts about archives and the way Office 365 handles data. Traditionally, organizations wishing to retain older emails for eDiscovery and free up space from their

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How to Achieve the New Normal Office Productivity During COVID-19

By |2020-08-31T12:13:02-04:00June 17th, 2020|Office 365 and Migration, Technology|

With phased business re-openings and ongoing COVID-19 social distancing, business leaders must find ways to improve financial performance to cover losses. Thus, a new normal office productivity is taking shape. Simple and effective productivity improvements implemented now aim to make a difference. In a previous post, eMazzanti Technologies (our parent company) identified several changes business leaders could adopt to increase productivity when workers return. Implementing those changes now will help you get a jump on improving performance. So, ponder these quick and affordable productivity enhancers with a couple of bold ideas thrown in: Wireless Headsets A headset frees up your

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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