Microsoft 365 Records Management Delivers Flexible Solution for Managing High-Value Content

By |2021-06-07T05:51:51-04:00May 5th, 2021|Data Compliance, Information Governance and Management, Office 365 and Migration|

Following a steadily growing trend, experts estimate that 94 percent of workloads will process in the cloud in 2021. For many organizations looking to move services to integrated platforms and consolidate costs, Microsoft 365 provides a logical solution. And now, with Microsoft 365 Records Management, organizations benefit from greater security and compliance options. Powerful Information Governance Features of Microsoft 365 Records Management Even before the upheaval of 2020, the business world hailed digital transformation as a key strategy for success. The pandemic simply quickened the pace, as organizations leveraged the cloud and other technologies to solve business problems. And as

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Implement Employee Off-Boarding and Email Retention Solutions to Protect Your Organization

By |2021-06-07T05:54:46-04:00April 28th, 2021|Email Management Tips, Office 365 and Migration|

When employees leave the company, organizations must determine how to deal with departing users’ accounts to provide protection while limiting company liability. Microsoft 365 and other applications offer several options for addressing employee off-boarding and email retention. The scenarios in this post will help you determine the best solution for your company. Start by Defining a Retention Policy A departing employee leaves behind a digital footprint, including email accounts and other data. Organizations need the ability to review and keep relevant content from ex-employees. At the same time, they need to balance information access with data privacy law requirements and

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Understanding Microsoft 365 Mailboxes Improves Efficiency and Saves Money

By |2021-04-19T06:16:34-04:00April 8th, 2021|Email Management Tips, Email Policy, Office 365 and Migration|

Microsoft 365 offers several different types of mailboxes and collaboration tools. For instance, certain specialty mailboxes facilitate scheduling or allow shared access. Understanding the different types of Microsoft 365 mailboxes and related tools will help businesses communicate more efficiently and can even save license costs. The six main types of mailboxes include: Mailbox (requires paid license) Distribution Group (Free) Resource (Free) Contacts (Free) Shared (Free) Microsoft 365 Groups (Free) Mailbox (requires paid license) When organizations purchase any Microsoft 365 subscription that includes Exchange Online, each licensed user receives a mailbox. This is the mailbox that users add to their various

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GroupWise Migration Guide Promotes Migration Success

By |2021-04-19T06:30:44-04:00March 10th, 2021|Email Migration, Office 365 and Migration|

Migrating from GroupWise to Microsoft 365 brings a host of benefits, from eliminating bloated servers to improving performance and compliance. The migration process can prove complex, however, and a botched migration may result in lost data and productivity. Organizations that follow a detailed GroupWise migration guide achieve smooth migrations with minimal impact. Preparation and communication mean the difference between a broken migration and a positive user experience, with little disruption to email. Consider the following steps for success, from up-front planning through post-migration tasks. 1. Conduct a Detailed Project Assessment Careful planning will determine the success of an email migration.

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10 Reasons to Migrate from GroupWise to Microsoft 365

By |2021-01-20T15:27:48-05:00January 20th, 2021|Email Migration, Office 365 and Migration|

GroupWise powered collaborative messaging for corporations for thirty years. But new technologies provide features essential to delivering the efficiency and productivity needed in the modern workplace. Consider just a few of the compelling reasons to upgrade from GroupWise to Microsoft 365. 1. Increased Storage For many legacy platforms, server bloat proves a significant problem. Employees send and receive hundreds of emails each day, often including attachments. Inboxes fill up quickly, and over time millions of emails and files require additional server space. Overloaded mail servers result in random crashes, poor performance and messages that fail to send. Microsoft 365 helps

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How to Achieve the New Normal Office Productivity During COVID-19

By |2020-08-31T12:13:02-04:00June 17th, 2020|Office 365 and Migration, Technology|

With phased business re-openings and ongoing COVID-19 social distancing, business leaders must find ways to improve financial performance to cover losses. Thus, a new normal office productivity is taking shape. Simple and effective productivity improvements implemented now aim to make a difference. In a previous post, eMazzanti Technologies (our parent company) identified several changes business leaders could adopt to increase productivity when workers return. Implementing those changes now will help you get a jump on improving performance. So, ponder these quick and affordable productivity enhancers with a couple of bold ideas thrown in: Wireless Headsets A headset frees up your

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3 trends transforming the modern workplace

By |2020-08-07T09:25:43-04:00June 8th, 2020|Office 365 and Migration, Trending|

Three trends transforming the modern workplace. Advances in technology and shifting workforce demographics are creating a more fluid work environment, redefining what productivity looks like, and empowering individuals to work smarter. With an influx of new talent that values experiences, continued learning, and collaboration over financial compensation, leadership will have to take a forward-looking approach to restructuring the workplace landscape. Innovative technologies can help all organizations respond to workplace trends and create dynamic environments that incentivize and empower the next generation of employees. Encouraging and accommodating remote workers In the modern workforce, out of sight doesn’t mean out of mind.

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3 More Microsoft 365 Features that Former GroupWise Users Will Love

By |2020-08-07T09:37:16-04:00May 20th, 2020|Email Migration, Office 365 and Migration|

Organizations around the world migrate to the cloud for all the right reasons. They look for scalability, mobility and reduced IT burden. And with powerful Microsoft 365 features, they also benefit from unparalleled collaboration and robust security. In a previous post, we highlighted Microsoft 365’s business-grade video conferencing, Microsoft Teams Live Events and dependable security and privacy. If you need more reasons to migrate from GroupWise, here are three additional Microsoft 365 features that might help tip the scales. 1. Microsoft 365 Groups In the old days, organizations used email distribution lists to communicate within a team. Groups in Microsoft

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New Reasons to Migrate to Microsoft 365

By |2020-06-11T13:43:15-04:00May 6th, 2020|Email Migration, Office 365 and Migration|

COVID-19 has changed how and where we work. The old paradigms of conference room collaboration, watercooler discussions and packed auditorium training and announcements are giving way to virus safety concerns. In the context of this emerging reality, we present the standard reasons and some brilliant new reasons to migrate to Microsoft 365. Standard Reasons to Migrate to Microsoft 365 Reduced In-house IT Expenses Microsoft 365 migration enables small businesses to adopt full-featured software without the need for expensive in-house IT support, a key benefit. Because software and data are stored in the cloud, every employee has access to the latest

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Tips for Effective Microsoft 365 Virtual Meetings

By |2020-06-11T13:57:26-04:00April 22nd, 2020|Office 365 and Migration|

In the course of one month, the majority of global office workers moved to remote work. Meetings that used to happen in the hallway, the board room or an auditorium now occur online. Fortunately, technology offers the tools to make that happen smoothly. Use these hints to turbo charge the productivity of your Microsoft 365 virtual meetings. Minimize Distractions Conducting a meeting online from home means dealing with all the chaos of a family confined to quarters. One participant opens a noisy bag of chips. Another forgot to remove the pile of dirty clothes from the bed behind his chair.

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Messaging Architects has been providing professional consulting services around unstructured data and information governance for over 12 years.  Our topnotch experienced project management and engineering team assists organizations to address information risk management strategies, eDiscovery processes, data security and information management policies.    Information is an organizations biggest asset but it can also be that organizations biggest risk.

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